Office Manager

Are you passionate about living and working in Central Oregon?  If so, we’d love to hear from you! Effectual is a growing business that has established an outstanding reputation for work life balance and the opportunity to work with cutting edge technologies.  The Professional Services team is conveniently located in Bend, Portland, Seattle and Denver.

The Office Manager will support company operations, administration, policies and procedures.  This position will work with the team to create and maintain a pleasant and productive work environment, ensuring high levels of organizational effectiveness and efficiency.

This position will be dedicated to upholding and embodying the Effectual core values of embracing change, taking on new challenges, acting with integrity, being accountable for results, and openly sharing our opportunities, successes and lessons learned as a team.  With this foundation, we can achieve excellence together.

You have a minimum of 2+ years office/administrative or management experience
You have strong computer skills including MS Office suite and AWS
You are comfortable handling confidential information
You have excellent organizational, planning and leadership skills
You have outstanding communication and interpersonal abilities
You are able to work independently with little or no supervision
You have solid time management skills, an attention to detail and ability to multi-task
You have the ability to effectively manage projects, prioritize tasks and problem solve
You operate with a glass half full demeanor, all day, every day
You are committed and humble

Requirements

• Greet visitors, answer incoming calls and direct to the relevant office/personnel
  


• Coordinate, plan and execute various office activities and events
  


• Manage preparation for Lunch & Learn; agenda, catering and training topics
  


• Partner with HR to maintain office budget and office policies as necessary
  


• Assist with scheduling: recruiting / onboarding / performance
          Candidate interviews, new hire documentation, performance evaluations


• Announce employee milestones; birthdays / work anniversaries / promotions
  


• Coordinate travel, including flight, hotel and car rental reservations
  


• Maintain building/office supply inventory and reorder as needed
  


• Coordinate facility and building needs; correspond with property owner
  


• Create, assign and manage tasks (LP) when applicable
  


• Drive end of pay period process, ensuring all hours are logged
  


• Create/ process expense reports when required
  


• Coordinate employee recognition program / shout outs
  


• Oversee and support general company/office operations
  


• Assist and support management team with schedules and projects as needed
  


• Carry out clerical duties; respond to emails, preparation of documents, create office correspondence or presentations
  


• Drive invoicing review process and facilitate submission for client billing
  


• Create new projects in LP based on estimates, SoWs, etc., and ensuring accurate task setup.
  


• Review LP projects for consistency, ensure accuracy of information, identify gaps, and enforce best practices
  


• Pull reports for KPIs
  


• Update project-related templates as needed (agreements, powerpoints, etc)
  

Benefits

Competitive base salary

Medical/vision insurance - company paid

Dental insurance - shared premium

401(k) with annual company contribution

Paid holidays

Paid bereavement leave

Paid time off

Team lunch every Friday

Gym / wellness discounts

Flexible work schedule

Employee recognition program