Office Manager

Requirements

• Strong construction industry knowledge and exceptional organizational skills.
  
  


• Oversee and support the bookkeeper and office assistant, ensuring accurate and timely administrative operations.
  
  


• Manage payroll and certified payroll processes with precision and compliance.
  
  


• Handle AIA requisitions, payment schedules, and receivables.
  
  


• Field incoming calls from clients, addressing questions, concerns, and service needs professionally.
  
  


• Draft proposals, prepare bid packages, and compile documentation for submission.
  
  


• Read and interpret blueprints confidently to support estimating and project coordination.
  
  


• Process material orders called in by site supervisors and track delivery status.
  
  


• Communicate directly with field supervisors to convert write-ups into accurate invoices.
  
  


• Maintain a working understanding of construction trades, terminology, and building processes.
  
  


• Utilize QuickBooks for financial tracking, invoicing, and reporting.
  
  


• Support general office operations to ensure an efficient, organized, and productive environment.
  
  


• Strong organizational skills with the ability to manage multiple priorities.
  
  


• Professional, reliable, and able to maintain confidentiality.
  
  

Benefits