Office Manager

Vulcan Elements is manufacturing American rare-earth permanent magnets for a secure, resilient future. With a focus on national security and economic resiliency, we serve critical industries such as defense, aerospace, and automotive powering a high-technology future. Vulcan Elements is building a team of ambitious professionals committed to Mission Focus, Technical Excellence and Transparency.

As an Office Manager you will be responsible for a wide range of operational functions, including:

Responsibilities

• Oversee general office operations and communicate to management office status, needs, and initiatives


• Coordinate onsite visits by vendors and service providers


• Ensure office and kitchen supplies are stocked and in working condition - snacks, beverages, kitchen supplies, office supplies, and printer are fully stocked and well-organized


• Manage office supply budgets, vendor coordination, and logistics


• Monitor inventory regularly and place orders proactively to avoid shortages


• Maintain cleanliness and organization of kitchen and common areas


• Coordinate various events with the People team, assist with ordering catered meals for various onsite meetings (company events, onboarding, celebrations, and offsites)


• Assist with event budgets, vendor coordination, and logistics


• Greet and welcome all guests, clients, and visitors in a warm and professional manner


• Manage visitor sign-in procedures and ensure building security protocols are followed


• Support general administrative tasks across departments as needed


• Assist leadership and team members with calendar management and scheduling

Responsibilities and tasks outlined are not exhaustive and may change as determined by the needs of the business

Qualifications

• 2+ years of experience in office management, administrative, or operations role


• Strong organizational skills with exceptional attention to detail


• Warm, outgoing personality with a passion for creating a positive workplace environment


• Ability to juggle multiple priorities and pivot quickly in a fast-paced environment


• Proficiency with calendar tools (Teams, Outlook) and general office software


• Reliable and committed to being onsite Monday through Friday

Must be a U.S. Person due to required access to U.S. export-controlled information or facilities