Office Manager

Do you have a natural talent for bringing people together and creating an environment where a team can thrive? Are you a proactive problem-solver with a self-starting and innovative approach? OnLogic is looking for a personable, positive, and proactive Office Manager to drive administrative excellence and help shape the culture at our South Burlington, Vermont office.

This isn't your typical office manager role. We're looking for someone who will be the heartbeat of our culture—a partner who can champion our values, foster collaboration, and ensure our team has everything they need to succeed. In this role, you will be the first point of contact for visitors and customers, ensuring they have an exceptional experience from the moment they arrive, while keeping our entire facility running smoothly. If you're a self starter ready to dive in, bring people together and amplify our already great culture, this is the role for you.

In this role, you’ll be responsible for…

• Fostering a welcoming, professional environment by greeting visitors, answering and routing incoming phone calls promptly, and leading company tours.
• Overseeing daily operations by managing the front desk area, ordering office supplies, stocking snacks, and keeping the workplace clean, organized, and running smoothly. 
• Managing site needs including booking travel, company car scheduling and vendor coordination.
• Planning, coordinating, and participating in company events, team gatherings, and celebrations to build engagement, excitement, and a friendly atmosphere for all employees.
• Supporting HR and internal stakeholders by preparing onboarding materials, coordinating calendars, maintaining accurate and confidential employee files, and assisting with other general administrative projects.
• Leading recruitment efforts and coordinating programming for internship and co-op roles, representing OnLogic at career fairs and community events, and proactively collaborating with local partners to build lasting relationships that foster a diverse and robust early talent pipeline.
• Embracing a flexible, "wear multiple hats" mindset to adapt as business needs evolve.

The team you will be joining: 

The members of our Human Resources team play a vital role in helping us build on the productive, welcoming and collaborative atmosphere here at OnLogic. By finding, interviewing and helping select who joins our growing team, our HR team is incredible at finding the right fit for a given role. They also help us all stay informed, healthy and, of course, paid. "Human Resources" feels too old fashioned to describe what this team does, they're truly responsible for "Employee Success" and help build the entire "People Experience" here at OnLogic.

Learn more about Life at OnLogic: www.onlogic.com/life-at-onlogic

• Professional, polished customer service presence with a friendly and approachable demeanor.
• Experience in an administrative, customer service, hospitality, or event management environment.
• Excellent communication and interpersonal skills, with the ability to build strong relationships with team members and external partners.
• You are highly adaptable, thriving in an agile company environment.
• Exceptional organizational and time management skills, managing multiple priorities and meeting tight deadlines.
• Satisfactory completion of a background check.
• Ability to work in the U.S. without visa sponsorship.

Who we're looking for:

• You take ownership of challenges and solve problems with a creative, forward-thinking approach.
• You build strong, lasting relationships with people at all levels—from new hires to leadership—and communicate with a professional and friendly demeanor.
• You are entrepreneurial-minded with a strong drive and desire to be part of a rapidly growing business.
• Someone comfortable with ensuring a safe environment through screening visitors and being aware of emergency protocols.
• You are highly organized and can manage multiple priorities without missing a beat.

Who we are:

OnLogic employees have the opportunity to shape our future and drive impactful change. We design and manufacture specialized computers and hardware solutions for companies all over the world, helping them to make the seemingly impossible possible. Our computers are designed to work where others fail, and it's our vision to be the first choice in industrial computing. To make that vision a reality, we've built a team of ambitious problem solvers, guided by the company's core values of Open, Fair, Innovative and Independent. We have an open office, open salaries and strive to be fair and transparent in our decision making. We encourage input and feedback from every member of our team and look to improve ourselves and our business every single day.

Diversity is an essential element of our core values. Not just respecting, but actively embracing a variety of backgrounds, life experiences, and opinions, helps us foster innovation, enhances our problem-solving capabilities, and promotes learning and engagement among the members of our team. We strongly encourage those with diverse backgrounds to apply.

We are committed to providing a safe, inclusive, and harassment-free workplace for all employees. We do not tolerate any form of harassment, discrimination, or bias based on race, ethnicity, gender, sexual orientation, religion, disability, age, or any other protected characteristic.

To learn more about our values, our mission and what it's like to work at OnLogic, visit www.onlogic.com/careers.

The salary range for this role is $55,000 to $75,000. We determine final compensation based on discussions with applicants and their experience in similar roles. 

• A competitive Salary based upon your experience and the requirements of the role
• A comprehensive Benefits package
• 401k Plan with 3% Employer Contribution
• An Annual Profit Share Bonus 
• Paid Maternity & Paternity Leave, and Short & Long Term Disability
• Opportunity to Participate in our Employee Stock Purchase Plan
• A personal development plan created to help you (and us) grow

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