Office Manager

Harlem Children’s Zone (HCZ) — a world-renowned education and poverty-fighting organization based in New York — seeks an enthusiastic, dedicated, and mission-aligned Office Manager to support our K-12 programming.

The Office Manager will bring a passion for the mission of Harlem Children’s Zone: break the cycle of intergenerational poverty with comprehensive, on-the-ground programming that builds up opportunities for children and families to thrive in school, work, and life.

The ideal candidate will be highly efficient and very organized with excellent interpersonal skills and possess the ability to work well with all levels of staff. The candidate will also be committed, energetic and eager to join a progressive, demanding team.

For more information, check out Want to Work at Harlem Children’s Zone? Here’s 7 Things You Need to Know.

• High School Diploma
• An associate's or bachelor’s degree with at least 2 years of related experience is preferred. 

Who you are

• Knowledge of Google Suite, HR software, and/or accounting software is preferred
• Strong work ethic with impeccable attention to detail
• Excellent written and verbal communication skills
• Must be comfortable working independently and as part of a broader team
• Ability to handle confidential and sensitive information
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook)

What you’ll do

• Serve as the primary liaison for departments throughout the organization; support HR with the hiring process
• Provide calendar management support for Program Director (and AD), coordinate meetings and special events calendar; (space request approvals/rejections, layout to facilities)
• Perform general administrative duties including, but not limited to: preparing letters and documents, photocopying, faxing, mailing, filing, and ordering supplies;
• Answer the busy phone system, take messages, and transfer information to the appropriate parties
• Receive, sort, and disseminate mail and deliveries
• Strategically manage the office calendar to maximize efficiency, based on initiatives and priorities
• Manage the employee timekeeping system, and remain aware of staff movement in and out of the office
• Manage monthly supply order process from internal requests to procurement fulfillment, including adding orders/expenses to the budget
• Track staff trainings and keep a record of certificates in SharePoint
• Maintain office space, including inventory (i.e., supplies and equipment) and deliveries
• Ensure the site area is always clean and presentable; collaborate with the Facility Department to maintain the aesthetic appearance of the office space
• Perform other duties and projects as assigned
• Responsible for opening and closing the site as scheduled
• Manage the schedule for special programs like our tax and internship programs

Schedule

• The office manager must be flexible. There will be times when they need to come in earlier or leave later than their usual scheduled time due to scheduled meetings, site events, and immediate site needs.
• Monday - Friday 9 AM - 5 PM

As a member of the Harlem Children's Zone team, you will join a supportive and inclusive community dedicated to helping children, families — and our staff — thrive. We offer highly competitive salaries, a comprehensive benefits package, and opportunities for growth.

Our exceptional full- time benefits include:

• Highly competitive base salaries
• Paid time off
• Employee referral bonus
• Career advancement
• No-cost health insurance
• Life Insurance
• Short-and long-term disability
• Additional voluntary benefits
• Wellness discounts
• Commuter benefits
• Financial wellness perks
• Additional Benefits (Discounts on flights, hotels, theme parks, concert tickets, and more.)

The salary range for this position is $45,000-$50,000 per year. To be considered, interested applicants can apply directly through this post. No telephone inquiries or recruiters, please. Replies will only be sent to qualified applicants. Harlem Children’s Zone is an EOE.