Office Manager

Maline Seed and Fence

North of Gothenburg, Nebraska and North of Broken Bow, Nebraska

Overview

This role is perfect for an organized, task oriented person. As Office Manager at Maline Seed and Fence, a growing livestock and fencing supply business serving farmers and ranchers across Nebraska, you will run customer billing and account management, inventory management, and cost and retail analysis. You will work directly with ownership, keep the paper flow moving, lead office staff, and manage deliveries so the right product reaches customers on time. Your week is split between our stores north of Gothenburg (three days) and north of Broken Bow (two days). We are a fast paced, customer service first business seeking someone with a servant attitude and a true willingness to serve the farmers and ranchers of Nebraska.

What Sets This Opportunity Apart

• Join Maline Seed and Fence, serving approximately 5,000 customers across Nebraska


• Grow with us as we open a new store north of Broken Bow 


• Clear path into a larger bookkeeping and accounting role


• Work directly with ownership


• Not a sales position; no sales quotas


• No two days are the same: office work, customers, and freight

Responsibilities

• Run customer billing, account management, and accounts receivable


• Resolve customer billing questions by phone and in person


• Process in store payments


• Complete daily cash accounting, drawer balancing, deposits, and reports at close


• Receive freight into the inventory system and verify counts and products against invoices


• Resolve vendor invoice errors, including incorrect counts, wrong products, and freight charges


• Calculate freight costs on incoming loads


• Post invoices and submit them to the bookkeeper for weekly payment


• Manage inventory of approximately 18,000 items, incoming and outgoing


• Perform cost and retail analysis


• Sort and route incoming mail


• Lead office staff and employees


• Manage deliveries so the right product reaches customers on time


• Assist ownership with daily operations


• Pitch in wherever needed, including cleaning the store and facilities

Qualifications

• Livestock industry knowledge is a plus, including fencing supplies, gates, and handling equipment


• Strong math and critical thinking skills; must pass a math assessment based on real business problems


• Independent problem solver who makes sound decisions without constant direction


• Thrives in a fast paced environment, shifting between customers, phones, freight, and paperwork


• Strong work ethic; completes daily reports every business day


• Full time, minimum 40 hours per week, with longer hours in busy season and lighter hours in winter


• Working knowledge of QuickBooks and Excel


• Able to learn RICS inventory software and our product catalog


• Comfortable with direct communication


• Able to lift inventory


• Willing to travel weekly between both stores


• Willing to spend a day observing at the business before a hiring decision

Compensation and Benefits

• $55,000 to $65,000 a year 


• Flexible schedule


• Paid time off


• Professional development assistance


• Health insurance stipend


• Housing support for relocating candidates


• Company vehicle for travel between stores