Office Manager

About Northern Trust:

Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889.

Northern Trust is proud to provide innovative financial services and guidance to the world’s most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

We are looking for an Office Manager to support our new office in downtown Boston. This role is responsible for providing administrative, logistical and project support to the Boston Global Fund Services team.

This role is required to be in the office 4 days a week.

Major Duties :

Coordinate the onboarding of new staff to the office.
Responsible for monitoring, maintaining office supplies inventory. Reviews and approves office supplies as needed.
Maintains and streamlines office administrative operations and procedures (e.g., office supplies, travel booking, mail distribution, expense processing, etc.)
Facilitate meetings – coordinating the space, catering, and technical/AV support as appropriate;
Space management and planning – including allocation of permanent and guest offices
Responsible for coordinating facility and technology access requests.
Identify areas for administrative improvement and implement process changes
Carries out complex activities with significant financial, client, and/or internal business impact
May have direct interaction with committees and/or Senior Management
May provide input and support to budget management process
Participates in the planning and administration of the business unit
Collects, compiles, and analyzes data and information for reports and presentations for the department.
Runs and creates formal reports for business unit. Updates manuals, procedures, etc.
Responsible for identifying and resolving problems within established guidelines.
Required skills

Strong organizational skills are needed to prioritize assignments

Excellent oral and written communication skills are required

Knowledge of office management is preferred

Analytical and problem solving skills are required

Technical skills / systems knowledge (e.g. PowerPoint and Excel) is required

Experience:

Administrative work or office management experience is required

#LI-Hybrid

Working with Us:

As a Northern Trust partner, greater achievements await. You will be part of a flexible and collaborative work culture in an organization where financial strength and stability is an asset that emboldens us to explore new ideas.

Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to assisting the communities we serve! Join a workplace with a greater purpose.

We’d love to learn more about how your interests and experience could be a fit with one of the world’s most admired and sustainable companies! Build your career with us and apply today. #MadeForGreater

Reasonable accommodation

Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at

[email protected] .

We hope you’re excited about the role and the opportunity to work with us. We value an inclusive workplace and understand flexibility means different things to different people.

Apply today and talk to us about your flexible working requirements and together we can achieve greater.
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