Office Manager

Our client, a professional services firm headquartered in Hauppauge, Long Island, is seeking a dedicated Office Manager for a direct-hire position. This role is particularly demanding during the busy season (January through April), requiring a detail-oriented and proactive individual who thrives under pressure. After the busy season, the workload diminishes, and the ideal candidate should be able to stay productive without constant supervision.

Key responsibilities include answering inbound phone calls, distributing and handling outgoing mail, and interacting with office visitors and clients with a friendly demeanor. Patience and a positive attitude are essential.

Schedule:Regular hours: Monday to Friday, 9 AM - 6 PM (on-site) with a 1-hour break.Summer hours (end of May to end of August): Monday to Thursday, 9 AM - 5:30 PM; Friday, 9 AM - 3 PM.Busy season: 55-hour work week, including Saturdays, with overtime pay.

This family-owned company prides itself on a supportive, close-knit environment where employees care about each other and their work. You will become part of a team that is committed to helping you grow and succeed. We need a go-getter for the busy season, but the off-season is more relaxed. You will be the voice of reason for both clients and employees, so integrity and responsibility are crucial for this role.

ResponsibilitiesCoordinate and organize office activitiesOversee stock of office supplies, and maintain public areasGreet visitors at officeCoordinate inbound and outbound office mailScanning and filingBank depositsSupport HR in scheduling meetings, interviews

QualificationsBachelors degree (required)4+ years experience with administrative and clerical work requiredStrong communication skills and ability to multitaskFriendly and upbeat demeanorExcels in a smaller work environment, able to keep confidentiality

Benefits:Medical, dental, vision, 401K, PTO, holidays with 5-carry over days, summer Fridays early departure

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