Office Manager and billing administrator

Office Manager and Billing Administrator Position: Small law firm of 6 attorneys in Palo Alto seeks experienced individual to ensure office operations and procedures already in place are running smoothly. 32 hours per week with benefits.

You will be responsible for a diverse set of administrative tasks to include: preparing monthly firm client invoices utilizing the firm’s client billing program (Tussman), track and pay invoices to the firm’s vendors, manage firm banking, liaison with Paychex, bookkeeper and other vendors, maintain Excel spreadsheets, management of library resources, maintenance of client files, some reception duties (including mail) and client records management through the use of FileMaker Pro.

Necessary qualifications: multi-tasking, exceptional organization skills, attention to detail, computer skills, communication skills, adaptability, reliability, discretion and a professional demeanor. Experience with the Tussman billing program and FileMaker Pro is a plus, but is not required.