Office Manager & PA to Founders

We are seeking an experienced Office Manager & Personal Assistant to the founders. This hybrid role combines operational management with executive support, ensuring the office runs efficiently while the founders focus on scaling the business. 

Key Responsibilities: 

Office Management: 

• Oversee day-to-day office operations, systems, and administrative processes. 

• Manage vendors, office supplies, and internal communications. 

• Organize and maintain office equipment and resources. 

• Coordinate team events, meetings, and activities. 

• Supervise office cleanliness, safety, and compliance with workplace policies. 

• Handle incoming calls, emails, and correspondence, ensuring timely responses. 

• Maintain filing systems, records, and documentation, both digital and physical. 

• Manage budgets, petty cash, and office expense tracking. 

• Support HR-related administrative tasks, such as onboarding and employee records. 

• Implement and improve office procedures and workflow efficiency. 

Personal Assistant to Founders: 

• Organize travel arrangements, itineraries, and accommodations. 

• Plan and coordinate company events, client meetings, and team off-sites. 

• Assist with prioritizing tasks, follow-ups, and executive support. 

• Conduct research and provide insights to inform decision-making. 

• Handle confidential information with discretion and professionalism. 

• Liaise with clients, partners, and stakeholders on behalf of executives. 

• Draft and proofread emails, letters, and documents for clarity and accuracy. 

• Track and monitor deadlines, projects, and ongoing initiatives. 

• Take on ad hoc responsibilities such as event support, special projects, or urgent tasks outside regular duties. 

Qualifications & Skills: 

• Proven experience as an Office Manager, Executive Assistant, or PA to senior leadership. 

• Strong organizational, multitasking, and time-management abilities. 

• Proactive and resourceful with excellent problem-solving skills. 

• Excellent written and verbal communication skills. 

• Ability to handle sensitive information with discretion. 

• Familiarity with growth marketing, lead generation, or B2B operations is a plus. 

• Proficiency with productivity and collaboration tools (Google Workspace, Slack, Teamwork, Excel/Sheets). 

Personal Attributes: 

• Adaptable, energetic, and solution-oriented. 

• Strong attention to detail and follow-through. 

• Comfortable in a fast-paced, high-growth environment.