Office Manager (Enterprise Risk Management) - Career Growth Potential

JOB DESCRIPTION

Posting open until filled

Salary range: $39,099.71 to $48,847.86

General Description and Classification Standards

The Office Manager manages and directs the daily operations of an office and performs administrative and clerical functions for the Department of Finance. This position is responsible for coordinating and directing office activities, ensuring efficient operations, planning expenditures, maintaining budgetary records, and preparing reports.

RESPONSIBILITIES

Essential Duties & Responsibilities

These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned.

Oversees processing of daily paperwork and office work; performs unusually difficult general clerical work and prepares complex reports.

Prepares and/or generates routine correspondence, letters, memoranda, forms, reports and other documents via computer and/or typewriter. Attends various meetings, conferences, and training sessions as required.

Receives, reviews, routes and/or processes various forms, requests and reports, files, records and documents from the public and/or other departments; oversees timely processing.

Responds to routine requests for information or assistance from officials, members of the staff, the public or other individuals. Discusses reports, records, documents, etc., and retrieval of information with customers, attorneys, court personnel, victims, etc.

Assists with keeping staff updated with proper procedures and protocol of the department.

Coordinates internal/external events and meetings.

Knowledge, Skills & Abilities This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list.

Knowledge of records management, administrative and office practices, policies, and procedures.

Skill in communicating and interacting elected officials, management, employees, internal and external stakeholders, members of the general public, and any other involved groups.

Ability to administer operations, staff plans and objectives for the expediency and effectiveness of specific duties of the city.

Moderate to advanced experience with Microsoft applications, including Outlook, Word, Excel, PowerPoint, SharePoint, and OneDrive.

QUALIFICATIONS

Minimum Qualifications - Education and Experience

Associate's degree in secretarial science, business/public administration or related field.

1-3 years of experience in a progressively responsible secretarial, clerical, or administrative role experience required.

Preferred Education & Experience

Bachelor's degree in business/public administration and 3-5 years of office management experience preferred.