Office Manager for Oil & Gas - Energetic Workplace

Job Title: Oil & Gas Office Manager

Work Schedule: 8 am - 5 pm, Full-time

Location: Spring, TX 77386

Responsibilities:

• Manage office supplies and inventory.

• Maintain cleanliness of the office, including washing dishes, wiping counters/microwave, vacuuming, cleaning the bathroom, and wiping down conference table and chairs when required.

• Handle mail by shredding, organizing, and distributing.

• Receive visitors and provide assistance as needed.

• Answer phones, take messages, and forward messages to the appropriate personnel.

• Perform document control tasks, including managing supplier and customer applications, and non-disclosure agreements.

• Oversee health & safety management and company insurance matters.

• Coordinate online training sessions and webinars, including promotion, coordination, and maintenance.

• Manage site logistics, student activities, tests, videos, and client invoices.

• Assist with promotional activities on social media platforms.

• Coordinate training sessions and webinars.

• Manage office logistics, including inbound/outbound activities, labeling, sample shipping to labs, and routine deliveries.

• Attend selected meetings, take notes, record action items, and follow up on action items.

• Make sales calls, follow-up calls, and customer service calls to prospects and clients for recurring orders.

• Assist with customer order shipping and logistics, including packaging, labeling, palletizing products, and coordinating shipping.

• Interact with other departments and provide assistance when needed.

• Ensure reliable transportation for daily commute.

• Perform data entry tasks and generate reports.

• Write meeting notes when required.

• Utilize Sales Force for data entry, report generation, and follow-ups.

• Prepare quotes for customers.

Requirements:

• Proficiency in Microsoft Office suite.

• At least 1 year of administrative experience preferred.

• Ability to commute to Spring, TX 77386.

• Must be able to lift boxes up to 40 lbs and bend down to wrap pallets.

• Excellent organizational and multitasking skills.

• Strong communication and interpersonal abilities.

• This is a full-time, in-person position.