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Job Title: Oil & Gas Office Manager
Work Schedule: 8 am - 5 pm, Full-time
Location: Spring, TX 77386
Responsibilities:
Manage office supplies and inventory.
Maintain cleanliness of the office, including washing dishes, wiping counters/microwave, vacuuming, cleaning the bathroom, and wiping down conference table and chairs when required.
Handle mail by shredding, organizing, and distributing.
Receive visitors and provide assistance as needed.
Answer phones, take messages, and forward messages to the appropriate personnel.
Perform document control tasks, including managing supplier and customer applications, and non-disclosure agreements.
Oversee health & safety management and company insurance matters.
Coordinate online training sessions and webinars, including promotion, coordination, and maintenance.
Manage site logistics, student activities, tests, videos, and client invoices.
Assist with promotional activities on social media platforms.
Coordinate training sessions and webinars.
Manage office logistics, including inbound/outbound activities, labeling, sample shipping to labs, and routine deliveries.
Attend selected meetings, take notes, record action items, and follow up on action items.
Make sales calls, follow-up calls, and customer service calls to prospects and clients for recurring orders.
Assist with customer order shipping and logistics, including packaging, labeling, palletizing products, and coordinating shipping.
Interact with other departments and provide assistance when needed.
Ensure reliable transportation for daily commute.
Perform data entry tasks and generate reports.
Write meeting notes when required.
Utilize Sales Force for data entry, report generation, and follow-ups.
Prepare quotes for customers.
Requirements:
Proficiency in Microsoft Office suite.
At least 1 year of administrative experience preferred.
Ability to commute to Spring, TX 77386.
Must be able to lift boxes up to 40 lbs and bend down to wrap pallets.
Excellent organizational and multitasking skills.
Strong communication and interpersonal abilities.
This is a full-time, in-person position.
This job is no longer accepting applications.
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