Office Manager in Secondary School

The French American Academy is seeking a highly organized and proactive Administrative Coordinator to support the daily operations of the Secondary School. This role is essential in ensuring a smooth, safe, and efficient environment for students, staff, and families. The Administrative Coordinator provides direct administrative support to the Secondary School Director, Head of School, and Business Director, and plays a vital role in maintaining communication, managing logistics, and supporting school life and safety protocols.
 

Reception, Security & Video Surveillance

• Greet visitors, assign badges, and manage visitor policy

• Oversee iPad door control system and reception area

• Handle phone system, FluentStream contact, and call logs

• Manage mail and deliveries

• Monitor and maintain daily operation of security cameras

• Maintain emergency procedures and documentation

• Prepare badges for staff/visitors in advance

• Keep staff directory up-to-date

Staff Management

• Arrange substitutes for absent staff per policy

• Inform staff of replacements/room changes by 8:30am

School Life

• Send welcome packets to new families

• Communicate key info (lunch, holidays) to parents/staff

• Track attendance and follow up on unexplained absences

• Coordinate student lunches and report accidents/incidents

• Support campus events and manage printer/Xerox operations

• Assist new staff with software, track tech inventory

Student Medical

• Maintain and audit student medical files

• Act as First Aid responder, manage supplies, inform parents

• Update and share emergency medical plans with staff

• Support students with medical needs and coordinate with nurse

Skills required 

Confident, calm and respectful communication with students, parents, community and staff

Rigor and great sense of organization
Flexibility
Discretion and confidentiality
Initiative taker
Computer skills (Powerpoint, Excel)
CPR + First Aid training 

Desirable: proficiency in French and English

 

Work Hours

From 7:30am to 4:00pm, Monday through Friday, with a 30 min lunch break