Office Manager - Innovative Company

Your Role in VBA:

As our Office Manager, you will play a crucial role in VBA's success by overseeing day-to-day administrative operations of our office headquarters (located in Poway). If you enjoy being the most organized person in the room, are comfortable wearing many hats, and find a sense of purpose and fulfillment in supporting others, you'll thrive in this role.

You’ll make an impact by:

• Providing assistance to visitors, employees, and new hires training in-office; completing tasks for VBA's leadership team as needed (e.g. scheduling meetings, arranging travel, etc)
• Maintaining daily office operations, including answering phones and email inquiries, ordering supplies, and sending packages/mail
• Managing office G & A budget; negotiating external vendor contracts, completing invoices, and maintaining office leases and business licenses as needed
• Overseeing general building maintenance, including coordinating with facility management vendors, cleaners, security systems, repair companies, etc, to ensure adherence to building safety regulations
• Coordinating with IT department to ensure employees have access to necessary equipment and accounts
• Planning and executing company events, both in-office and off-site
• Performing other office duties as assigned

Why VBA?

• Competitive wages, with opportunity for pay increases and career advancement
• Paid Time/Sick Time Off
• Medical, Dental & Vision Coverage, with Flexible Spending Account
• Life Insurance
• 401k with company match

Requirements:

• Ability to work in-person at our Poway office, Monday - Friday. This is a full-time position, with flexible schedule options (could start between 7-9am, end between 3:30-6pm)
• Experience as an Office Manager and/or Administrative Assistant highly preferred; with proficient knowledge of office administrator responsibilities, systems, and procedures
• Strong written and verbal communication skills; ability to think critically and work independently with minimal supervision
• Detail-oriented, highly organized, and able to multitask and meet deadlines with ease
• Comfortable utilizing Google's suite of office tools (Google Drive, Gmail, Calendar, Sheets, etc) and experience working hands-on with office equipment (e.g. copiers, printers, security systems)
• Proof of COVID-19 Vaccination is required

Verbal Behavior Associates provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.