Office Manager INTERNAL POSTING

TITLE:    Office Manager

QUALIFICATIONS:

Must be 21 years of age.  Associate in social work, counseling, human services, or related field or a minimum of 3 years’ experience working with children, families, or adults in a professional and supervisory capacity.  Friendly and positive attitude, strong organizational and time management skills, service-oriented personality, excellent verbal and written communication skills, ability to work well in a fast-paced environment, efficient problem-solving and troubleshooting skills, great attention to detail, judgment, flexibility, commitment, and internal drive/motivation are necessary for success in this position. Demonstrated experience and/or skills at engaging children or youth in therapeutically oriented activities. Must be versed in written and oral communication.   Valid driver’s license required. Automobile insurance with minimum state liability amounts required. 

SUPERVISOR:     Executive Director/Delegated Representative

SUPERVISEE:      None

JOB DESCRIPTION/DUTIES:

An Office Manager oversees the office environment, manages office tasks and communications, and assists management with key functions. A typical day might involve handling incoming and outgoing emails, phone calls, and mail, as well as scheduling meetings for the team of QMHS, counselors and Executive Director. Office Manager helps implement office procedures to improve efficiency and flow. They manage office files and records and ensure everyday office and clerical tasks are completed in a timely manner. An office manager is responsible to coordination and collaboration of care with the team members and the county agencies. The HR Generalist will support the recruitment, hiring, and onboarding of teammates.

The position has high-level communication and organizational skills. They must be comfortable dealing with staff, clients, and vendors on the phone and in person. They keep track of office expenses, perform basic bookkeeping functions. Should be familiar with MS Office and should be able to work with typical office equipment. Good organizational skills and the ability to multitask are important.