Office Manager / Operations Assistant

Office Manager / Operations Assistant

Proxim Diagnostics has developed a next-generation point-of-care diagnostic test system. Our product is a handheld instrument and a disposable cartridge used in decentralized medical environments such as emergency departments, urgent care centers, retail clinics, and doctor's offices. The system provides rapid and quantitative results for immunoassay biomarkers related to cardiology, infectious disease, and women's health.

Proxim Diagnostics is seeking an Office Manager / Operations Assistant with experience. This position will be onsite. This role will be a providing assistance to the Operations team as well as providing general office assistance.

The ideal candidate will manage and organize all office administrative procedures to ensure the office environment runs smoothly. The position requires a candidate who is well organized, flexible, and enjoys the administrative challenges of supporting a fast-paced work environment, diverse projects, and supporting dynamic work teams. Must be a quick problem-solver who has superb communication skills and a detail-oriented mindset. They will handle a wide range of administrative duties and executive support-related tasks independently with little or no supervision.

Principal duties and responsibilities·

Responsible for managing all suppliers of office services by ensuring operations and procedures are well organized and completed.·

Works closely with Quality on new hire onboarding procedures, updating company’s information,, office safety and other office polices.·

Greeting customers and visitors to the office, ensuring guests are comfortable and connecting them to the right team member.·

Managing incoming and outgoing correspondence, including emails, faxes, mail, and packages.·

Schedule agendas/travel arrangements/appointments for management·

Maintain a clean and organized office environment.·

Works closely with management teams on office events·

Monitoring and ordering inventory for office and break room supplies·

Organizes records, vendor invoices, PO's, and other documentation related to business operating procedures.·

Assisting with facility activities, submitting work orders, and scheduling repairs for general office space and equipment·

Organizing, scanning and filing of various documents and files·

Supporting the OPS team with various activities such as shipping/receiving, counting and updating inventories, reviewing/organizing/filing of manufacturing documentation.·

Perform other duties as assigned

Minimum Education and Experience Requirements·

High School or equivalent required.·

Minimum 3 years related working experience·

Proficient in using Microsoft office (word, excel, etc.)·

Experience in the medical device, pharmaceutical or biotech industry, is preferred.·

Good communication skills (written and verbal) and able to perform basic math.Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires full range of body motion including manual and finger dexterity and eye-hand coordination. Requires standing/sitting for extensive periods of time. Occasionally lifts and carries items weighing up to 40 lbs. Requires corrected vision and hearing to normal range.Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment. Involves frequent interaction with staff, patients and the public.Other information:•

Compensation: Competitive salary, all benefits•

Principals only. Recruiters, please do not contact this job poster
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