Office Manager - Opportunity to Make a Difference

! We’re seeking an organized, proactive professional who thrives in a fast-paced environment and has a passion for building processes and leading teams. This position is based in our bustling office where construction projects come to life! Key Responsibilities: • Oversee daily office operations and provide administrative support to ensure efficiency and productivity. • Assist with Payroll and project compliance. • Handle scheduling, including arranging meetings, appointments, and travel arrangements • Prepare and edit correspondence, communications, presentations, and other documents. • Manage project documentation and ensure all project contracts are correctly filed and accessible. • Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to office operations. Requirements: • Strong written and verbal communication skills to produce reports, assign tasks, accept instructions and handle vendor contracts, among other tasks. • Union & Certified Payroll Reports experience. • Assist Office Manager with collection and auditing of prevailing wage certified payrolls and proof of payments • Submit monthly certified payroll reports for prevailing wage work sites • Update prevailing wage labor status report on a daily and/or weekly, monthly basis. • Follow-up with emails and calls to any city agencies that are delinquent with submissions • Bookkeeping skills and experience are essential. • Hands on experience with office machines (e.g. copiers, printers, & scanners) • 1-2 years of experience as an office, administrative assistant or similar role • Excellent time management skills and ability to prioritize work • Organization and the ability to multitask to complete a wide variety of tasks • Flexibility to help them adjust to new tasks if company or office needs change, new assignments, reports, and projects. • Strong interpersonal skills to interact positively with all employees • Leadership ability to manage challenges and oversee employees • Attention to detail to ensure tasks are completed thoroughly and correctly • Working knowledge of email processes, MS Outlook, Teams • Familiarity with Microsoft Office Suite, Adobe Acrobat software. • Bookkeeping skills and Accounting Software skills are necessary. • Reliability and discretion • Able to Multi-task • Good phone etiquette • Great Personality/Attitude • Time Management Skills are essential. • Must be punctual everyday. • Attendance will affect job performance and job security. What We Offer: • Competitive salary package. • Opportunities for professional growth and career advancement. • A dynamic, supportive work environment where you can take charge and make a visible impact.