Office Manager / Payroll Administrator

Vaco- Boston has partnered with our Client in the Construction Industry who is looking to add a highly organized and detail-oriented Office Manager to join their team. As The Office Manager, you will be responsible for overseeing the daily operations of our office, managing administrative tasks, and providing support to the team. You must possess excellent communication skills, strong organizational abilities, and the ability to multitask effectively.

Duties / Responsibilities:

Handle payables invoices and process through standard procedures

Print & organize invoices and examine details for appropriate Purchase Order Number, coding and inconsistencies or error before entry, tax or no sales tax on products, incorrect pricing, and certificate of insurance on file. Resolves all issues prior to invoice entry

Prioritize invoice entries-based n company priorities, job/project invoices over shop invoices

Input invoices into accounting system

Ensure all subcontractors payable vouchers and supporting documents (contract, job orders, COI, lien waivers)

Process all non-purchase order invoices, i.e., AMEX, Home Depot, fleet cards and shop invoices

Prepare and administer of second tier lien waivers

Process all checks payments, scheduled and manual

Vendor account reconciliations

Maintain BEC vendor accounts including set up and changes

Payroll:

Daily time sheet processing

Certified and minority payroll reporting

Distribution of payroll reports.

Assist with human resources

Prepare bank deposits

Recorded daily deposits

Order office and cafeteria supplies