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Office Manager - Payroll+ Human Resources (Bilingual English-Spanish)

salary Salary :

$64,480 - 72,800 yearly

icon building Company : The Professional Tree Care Company
icon briefcase Job Type : Full Time
icon geo-alt Berkeley, Ca

Job Description - Office Manager - Payroll+ Human Resources (Bilingual English-Spanish)


  • Do you have both Human Resources and Payroll experience?
  • Do you live within a 45-minute commute of Berkeley, CA?
  • Can you speak Spanish fluently? (Sorry! This is a deal-breaking requirement)
  • Are you seeking fully paid benefits; medical, dental, and optical insurance paid at 100%?
  • If so, please keep reading….  

Our next Office Manager will be dynamo; someone who is fluent in both English and Spanish, who thrives in a fast-paced environment, and runs payroll within the first two days of each week while also handling H.R. basics such as onboarding and background checks.

The right person for this position is someone who enjoys supporting their team by making sure that folks are taken care of from an H.R. and Payroll perspective; covered legally and paid on time. Your Spanish language skills will come in handy as you visit up to five locations throughout the Greater Bay Area to teach field staff how to use their new mobile time-keeping application, ADP with Econz.  

WHY JOIN PROFESSIONAL TREE CARE? 
  • Stability. In business since 1980, we’re seasoned veterans of the tree care industry
  • Timing. We are re-organizing to attract the most qualified, productive, and positive people we can find 
  • We’re local: near Berkeley Bowl West, Urban Ore and Clif Bar Corporate HQ
  • Symbiosis. We love our customers and their trees as much as they love us 
WHY YOU’RE SUCH A GREAT FIT FOR THIS ROLE
  • You’re passionate about supporting your teammates
  • You’re great at payroll and enjoy the process/routine of running payroll cycles
  • You’re familiar with the basics of HR and getting a new employees on-boarded including pre-employment checks (background, CA-DMV records, and sending folks to have a physical exam), and have dealt with a wide variety of H.R. issues in the past
  • You’re happy to provide phone support to team members needing assistance. The person in this positin will answer our payroll and HR Hotlines. 
  • You’re a patient trainer and can do so in both English and Spanish. You’ll be the person who guides employees through the process of entering their time into their company cell phone app, and supporting those who have H.R.-related questions
  • You’re comfortable maintaining confidentiality and use discretion
  • You’re a decent writer and can create clear and professional communications via email 
  • You make data entry changes quickly and troubleshoot timekeeping and payroll issues in a timely manner, following up to let each employee know their issues have been taken care of
  • You have great attention to detail and take pride in getting your work done accurately
  • You’re seeking a stable place to work for the next three to five years, at a minimum
Bonus points for:
  • Having deep ADP Payroll experience. You’ve used ADP for several years, know the ins-and-outs plus a variety of versions. We’re using WorkforceGo with Econz phone-based time tracking.
  • Coursework in accounting, finance, economics, or business
  • Living near our headquarters in South Berkeley
  • Excel skills such a VLOOKUPS, pivot tables, etc.
  • Having experience auditing payroll results to ensure compliance with tax laws and companies policies
ESSENTIAL FUNCTIONS
  • Serve as the sole person responsible for processing all payroll across for +/- 90 employees
  • Train field staff to use our new ADP-Econz application on smartphones at up to five field locations
  • Serve at the point-person for all H.R. related inquiries for same staff
  • Interview Spanish-only job candidates since our recruiting team does not speak Spanish
  • Work full-time on-site on the multi-floor building that does not have an elevator. You’ll need to go upstairs and downstairs multiple times throughout the day.
  • Accurately process hourly payroll once per week and salaried payroll bi-monthly, including overtime, commissions, bonuses and all applicable taxes, 401(k) contributions, and health insurance premiums
  • Create reports that outline deductions, overtime, tax liabilities, etc.
  • Review payroll data accuracy and comply with local/state/Federal regulations ensuring all payroll tax filings are correctly submitted.
  • On-board and off-board employees: send out pre-employment background checks and request DMV records, send job candidates to their local Concerta for a physical exam, make reference calls as needed
  • Handle Worker’s Compensation cases including ongoing long-term incidents
  • Work alongside our outsourced Human Resources consulting representative on annual benefits renewals, PTO-related deductions, employee payroll records, promotions/wage increases, separations/final checks, tax forms, and attendance data
  • Other payroll, human resources, and general office management functions as you’re able
  • Collaborate with team members at the company headquarters and beyond
BASIC REQUIREMENTS of THIS POSITION
  • Bi-lingual English/Spanish. Best if you speak, read and write well in both. 
  • Experience running payroll and working in human resources, preferably in a position that required you to manage others
  • Have reliable transportation to our office in Berkeley and to four other sites between San Jose and Martinez, CA
  • Physically fit enough and/or able to walk up two flights of stairs multiple times throughout the day
  • Physically fit enough to work standing or sitting at a desk for up to 8 hours per day and/or working at a computer for the same period
  • You’re authorized to work in the U.S. without sponsorship

COMPENSATION AND FURTHER DETAILS

The person who is accepts this role must be thoroughly satisfied with an annual salary of between $64,480.00 and $72,800.00 PLUS medical, dental, and optical benefits paid at 100% after 90 days of employment. The offer will include: PTO (Paid Time Off), Sick Days, Holidays, Referral Bonus, Employee Discount, Training Funds, 401(k), and the opportunity to positively influence our new and improved company culture. The position is full-time/permanent and ON-SITE in Berkeley, CA; no remote/work-from-home options.
 
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