Office Manager- Royal Palm Beach, FL

Nichols Contracting (NCI) is a family-owned and operated Construction and Contracting business headquartered in Columbia, MD with offices in Richmond, VA, Royal Palm Beach, FL, and Orlando, FL, with a team of 170 employees. NCI is a full-service general contractor focused on providing premier services in all aspects of the construction process, from concept to completion. We manage a broad range of commercial construction projects, including new construction, tenant fit outs, and renovations. NCI services a diverse group of markets including federal, state, and local governments, as well as a variety of corporate and special industry organizations that require complex life safety and critical infrastructure needs.

Nichols Contracting Inc. is seeking an onsite, full-time, Office Manager for our Royal Palm Beach, Florida office. The ideal candidate must be flexible and available for occasional travel to additional Florida offices as needed.

The Office Manager position is pivotal for maintaining a productive and organized workplace.  The ideal candidate for this position will be someone with a positive personality and strong customer service skills. The candidate must be able to prioritize and follow through on a high volume of tasks in a fast-paced environment. The Office Manager Duties to include but not limited to: 

 Duties and Responsibilities:

• Greeting all guests and directing them to the appropriate staff member
• Screen and route all telephone calls 
• Provide administrative support to team members as needed
• Sorts all incoming mail / packages and deliver to appropriate staff
• Sending and replying to office emails
• Schedules all job site badging for employees, subcontractors, and vendors.
• Communicates clearly for each employee, vendor, and or subcontractor regarding the      steps required 
• Provides oral and written instruction to those who have been nominated for badging, including personal identification requirements within the Egnyte badging      folder
• Ensures that all badging applications are completed to specification and submitted in a timely fashion
• Records and maintains accurate badging data, including badge photographs
• Ensures that all badges are returned to the respective parties at the point in which person resigns, is involuntarily terminated, has been removed from the jobsite, or the job has concluded
• Responds to all notifications regarding badging requests, applications, and renewals
• Tracks and communicates the progression of each employee, vendor, and or subcontractor through the badging process and reporting their status to the Project Management (PM) Team and HR on a weekly basis
• Communicates "badge ready" and “badging appointment” notifications to PM Team, Superintendents, Employees, Subcontractors, and Supervisors
• Notifies PM Team and Superintendents of issues and expiration dates of all new badges to ensure tracking 
• Enforces Badging SOPs
• Compiles a list of jobsite requirements for vaccinations and citizenship 
• Put postage on all outgoing mail and packages
• Coordinate office events 
• Order and manage all office supplies (kitchen, bathroom)
• Order the apparel for office and field staff  
• Order new employee safety equipment
• Maintain the reception area, conference rooms, kitchen and supply areas
• Assist in setting up conference/training rooms for meetings 
• Keep the office neat and orderly
• Assist HR with onboarding 
• Other duties as assigned

• High school diploma or equivalent required
• Ability to demonstrate effective communication
• Clerical or office experience is strongly preferred 
• Has proven ability to provide exceptional customer service
• Ability to prioritize tasks and manage multiple projects simultaneously 

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Ability to independently ascend and descend stairs. 
• Ability to independently reach, twist, and bend. 
• Ability to independently remain stationary for extended periods of time; and 
• Ability to independently lift up to 30 pounds when required by work assignment. 

Salary Description: $60K-$65K