Office Manager Shasta Harley-Davidson

TITLE: Office Manager
STATUS: Full-Time, Regular
CLASSIFICATION: Salary; FLSA Exempt
SALARY: $72,000 annual
WORK HOURS: Varies According to Business Need
REPORTS TO: Controller
POSITIONS SUPERVISED: Business Office Staff _____________________________________________________________________________________
The Office Manager plays a critical leadership role in ensuring the financial integrity, operational discipline, and regulatory compliance of the dealership. The position is directly responsible for the accurate generation, review and processing of financial data across all departments, representing the true financial condition and performance of the location. The Office Manager is a key steward of internal controls and financial accuracy. The Office Manager provides timely, complete and reliable financial reporting to the Controller, General Manager and Director. The Office Manager exercises oversight of all accounting, administrative and office functions, in addition to providing general oversight of all dealership personnel, alongside the General Manager.
This role serves as the primary safeguard against financial risk, process breakdowns, and compliance exposure.
In addition to technical accounting responsibilities, the Office Manager functions as a central operational leader within the store. The position interacts daily with the Controller, Business Office staff, Department Managers, and dealership personnel, ensuring alignment between operation activity and financial results. The Office Manager also plays a vital role in supporting the customer experience by maintain accurate documentation, transparent processes, and professional standards throughout all financial and customer support interactions.
Experience:

• Must be at least 18 years old
• Valid Driver's License
• Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future.
• High school diploma or GED preferred.
• Experience (Continued):
• Helpful attitude and friendly demeanor
• Able to carefully deal with confidential information.
• Professional and dependable
• Computer and internet skills, including Microsoft Office suite
• Extremely detail oriented
• Excellent customer service skills
• Positive attitude
• Quick learner
• Maintains a professional appearance.

• The position is based in a normal automotive dealership environment. Occasional physical activity such as reaching below and above shoulder level, kneeling, bending, squatting and stooping to inspect repairs, and lifting and carrying objects over 25lbs.  There may be potential exposure to fumes, chemicals, dust, along with high levels of noise.  The noise level in the work environment is usually moderately noisy.  The position will experience frequent sedentary work, in an office environment. The employee must have visual acuity to determine the accuracy and thoroughness of the work assigned.  While performing the duties of this job, the employee may occasionally work near moving mechanical parts or in outside weather conditions. The employee may occasionally be exposed to wet and/or humid conditions, fumes, toxic or caustic chemicals.  Subject to weather conditions both inside and outside.

• This position is expected to clock in and out for each work shift.  There is also an expectation to take a minimum of 30 minutes unpaid meal break before the 5^th hour of each shift.  If working more than 12 hours in a day, an additional 30-minute unpaid meal break when working more than 12 hours in a day.  The second meal break must be taken before the 10th hour in each 12-hour shift.

The Office Manager is ultimately accountable for the accuracy, integrity, and timeliness of all dealership financial and administrative records.