Office Manager - The Levitt Lab

Position would begin in July 2026

Responsibilities

●       Oversees the day-to-day front office needs (including greeting visitors, scheduling tours, parent/teacher/student needs)

●       Performs general clerical functions (scheduling, copying, faxing, mailing, etc.)

●       Oversees cumulative records and files on student attendance, tardies, and truancy

●       Manages Independent Studies compliance

●       Manages enrollment of new students, ensuring all documentation has been received 

●       Prepares exit paperwork for students withdrawing

●       Directs and supervises students sent to office for health or behavioral reasons

●       Coordinates and manages acquisition of photos and IDs

●       Organizes luncheons (i.e. calendar, location, payments), including processing free and reduced lunch applications and payments submitted

●       Administers first aid and prescription medicines to students

●       Follows established emergency preparedness procedures during drills and emergency situations; maintains emergency records & reports

●       Maintains inventory of supplies (copier, office, custodial, and health) by checking stock to determine inventory level, anticipating needed supplies, evaluating new office products, placing & expediting orders for supplies, and verifying receipt of supplies

●       Coordinates school apparel orders and processes requests with vendors

●       Works with Administration to oversee communications to families and community (i.e. teleparent, newsletters, handbook, calendar, social media)

●       Coordinates availability of facilities and equipment

●       Assists in translation when necessary (i.e. IEP meetings, student enrollment, parent/family-teacher meetings. etc.)

●       Processes money brought in from use pay programs

●       Processes staff reimbursements and purchase orders

●       Coordinates bus acquisition and permission slips for field trips, athletics, etc.

●       Assists with the logging of staff absences & submission of Certificated and Classified time cards

●       Oversees student data in PowerSchool

●       Coordinates custodial and maintenance requests

●       Oversees parent volunteers and the tracking of family service hours

●       Supports school leadership and staff as needed

Desired Skills & Experiences

●       Strong communication & interpersonal skills with demonstrated ability to write clearly and persuasively and to interact effectively with various audiences

●       Reflective & responsive to feedback; growth mindset about self and others

●       Excellent organization, time-management, and follow-up skills

●       Demonstrated ability to successfully handle multiple projects and tasks concurrently

●       Ability to plan, implement and manage event planning with numerous contributing parties

●       High sense of urgency

●       Demonstrates strong sense of possibility, unwavering belief in, and relentless support for all students

●       Commitment to creation of trauma-responsive environment throughout school

●       Interested in working with a wide range of student supporters and stakeholders (i.e. students, colleagues, parents & families, mentors, service providers, case managers, etc.)

●       Excited about working closely with teachers and school leadership

●        Comfortable working with youth from a variety of cultural, linguistic, religious backgrounds

●       A deep understanding of the Da Vinci Schools mission, vision and programmatic details in order to accurately represent the school at events and meetings

Qualifications

●       AA/BA preferred

●       Administrative  writing skills

●       Excellent verbal communication

●       Supply management

●       Proficiency in Microsoft Office

●       Proficiency in Google Docs

●       Working knowledge of student information & enrollment  systems (i.e. PowerSchool, SchoolMint) preferred, but not required

●      Demonstrated experience and skill in working with a diverse population

***We prioritize assembling a staff that reflects our student diversity. Spanish-speaking a plus. EOE***