Office Manager/Exec Assistant

Company : Massaro Construction Group

Job Type : Full Time

Pittsburgh, Pa

Number of Applicants

000+

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Job Description - Office Manager/Exec Assistant

POSITION SUMMARY: The Office Manager /Executive Assistant is responsible for managing the administrative functions of the office along with the day to day support of the executive team. This is an in-office, five days a week position. No remote work.

GENERAL DUTIES:

Schedule and coordinate meetings and schedules for group.
Perform a variety of clerical duties in support of department
Maintain and order office supplies
Establish and maintain files, both physically and electronically
Track specific department information and prepare reports as needed
Represent the company in a professional manner to outside vendors, subcontractors and clients
Provide telephone support for department
Prepare and send departmental correspondence and packages
Open, sort, and distribute incoming mail and packages.
Reproduce drawings, reports and correspondence as required
Be readily adaptable to assist other departments as required
Ensure that all departmental areas are stocked and functional at all times, including but not limited to: Copiers/Printers; Work islands; Break room and coffee station; and conference rooms

JOB SPECIFIC DUTIES:

Coordinate company events and meetings both on and offsite.
Order, stock and maintain Company Supplies
Order, stock and maintain Company Lunchroom
Maintain and schedule company pool vehicle usage
Coordinate and schedule all office moves, including furniture, phones, and fixtures
Fiscal responsibility for annual office operating budget
Maintain all company vehicles and records pertaining to fleet management, including registrations, titles, MVR and insurance checks for employees
Serve as company purchasing manager for: office supplies/furniture and company vehicle
Make travel arrangements for company personnel

QUALIFICATION REQUIREMENTS:

EDUCATION / EXPERIENCE REQUIREMENTS: High School diploma and/or degree from Business school.
CERTIFICATIONS / LICENSURE REQUIREMENTS: None
COMMUNICATION SKILLS: Must have excellent written and verbal communication skills. Ability to communicate effectively before groups of customers or employees.
COMPUTER SKILLS: Must be computer literate with proficient knowledge of Microsoft Office Suite.
OTHER SKILLS/REQUIREMENTS: Ability to multi-task, detail-oriented. Ability to support multiple managers and prioritize work. Maintaining confidentiality in work performed is of critical importance.
PHYSICAL DEMANDS/WORK ENVIRONMENT: This position is that of a typical office where employee may sit or stand for long periods of time. Occasional lifting of up to 25 pounds may be required.
TRAVEL DEMANDS: None

Original job Office Manager/Exec Assistant posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs.

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Office Manager/Exec Assistant

Job Description - Office Manager/Exec Assistant

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