Office Manager/Project Administrator

Project Administrator / Office Administrator

Full-Time | Jersey City, NJ

About the Role

A high-end construction firm is seeking a detail-oriented Project Administrator/Office Administrator to support billing, document processing, and office operations. The right person takes paperwork and reception duties off the project team so they can stay focused on the field.

Key Responsibilities -

• Assemble and process AIA billing, pay applications, requisitions, and supporting documentation.

• Track subcontractor invoices, purchase orders, change orders, COIs, and lien waivers.

• Maintain project files and document control (scanning, filing, record-keeping).

• Enter and organize project data in Excel and Procore.

• Handle light bookkeeping, invoicing, and bank reconciliations in QuickBooks.

• Serve as front desk — greet visitors, answer calls, manage mail/deliveries.

• Provide general administrative support to the team.

Qualifications - 

• Directly transferable construction administrative experience required.

• Proficient in Microsoft Excel and QuickBooks; AIA billing experience required.

• Procore experience preferred.

• Strong organizational skills, attention to detail, and professional front-office presence.

• Reliable and able to manage deadline-driven, repetitive workflows accurately.

Details - 

Location: Jersey City, NJ (in-office)

Type: Full-time

Compensation and benefits

$70-85K, depending on experience.

Health coverage, with the company contributing a portion of the premium per the employee handbook. Paid sick leave after the 90-day probationary period. One week of vacation to start, with five paid vacation days after the first full calendar year. Payroll runs weekly.