Office Notary and Accounting Assistant

What We're Looking For:

An experienced Dealership Notary and Accounting Assistant.

What We Offer:

• Health insurance


• 401(k) plan


• Paid time off


• Community involvement


• No Sundays!


• 5 day work week - some evenings

Duties & Responsibilities: 

• Reconciles, prepares, and posts cash deposit and corresponding invoices on all payments received from the previous day.


• Reconciles and posts credit card deposit and corresponding invoices from previous day.


• Posts all service and parts charge invoices to correct A/R accounts daily.


• Accurately posts A/P invoices to correct accounts being sure to debit/credit correct G/L account.


• Posts vehicle sales/ processes trade payoff, hands off to title clerk when complete.


• Reconciles A/R accounts mid-month/calls to collect payments not received.


• Assures all service and parts invoices are posted at the end of month, prepares customer A/R statements. Inform the office manager when complete.


• Reconciles A/P against monthly statements/ writes checks for payment & mails payments.


• Keeps a neat and accurate filing system of all A/P invoices, A/R accounts, and deposit record.


• Input new vehicles into accounting.


• Processes Dealer Trades as directed by Sales Manager.


• Maintains office supply inventory.


• Answers phones and directs calls.


• Cashier customers for service, parts, and sales.


• Others task as requested by the office manager.


• Strives for harmony and teamwork within the department and with all other departments.


• Maintains awareness of safety and follows workplace safety requirements.

Job Qualifications:

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.