Office Operations Coordinator

Embark on a transformative career with Safran Passenger Innovations, where we are forging an unparalleled in-flight entertainment ecosystem. As an innovative company we design and engineer world-class In-Flight Entertainment and Connectivity (IFEC) solutions. Our products are constantly evolving, solving complex media distribution, playback, and networking problems in a secure, demanding on-wing environment. Safran IFEC products are utilized by many of the world’s premier air carriers. Step aboard and help us by creating the best in-flight experiences for today and beyond!

Job Summary:

The Office Operations Coordinator ensures smooth day-to-day office operations by managing facilities, supplies, events, and safety initiatives. This role works closely with HR, IT, and Facilities to align local needs with company standards and foster a positive workplace experience. The Coordinator is proactive, detail-oriented, and plays a key role in maintaining an organized, efficient, and welcoming environment for employees.

Duties and Responsibilities:

• Greet visitors, answer phones, and direct inquiries professionally
• Manage incoming and outgoing mail and packages
• Schedule and coordinate meetings, prepare meeting materials, and take minutes as needed
• Arrange catering for internal meetings and events within the allocated budget
• Partner with HR on the onboarding of new staff members
• Support the Managing Director by acting as a liaison between the Wyoming office and Brea-based support teams (HR, IT, Facilities), ensuring clear communication, timely issue resolution, and alignment on office needs and initiatives
• Build strong relationships and collaborate closely with cross-functional partners in the California office to enhance communication, align priorities, and streamline shared processes
• Ensure understanding of and adherence to company-wide policies and procedures within the Wyoming office
• Assist with expense reporting for office-related costs
• Assist with special projects and events as required
• Maintain the overall condition and appearance of the office in compliance with company lease agreements and standards
• Maintain office organization, including filing systems and supply inventories
• Order and manage office supplies and equipment within the allocated budget
• Oversee building maintenance and repairs, including liaising with building management, service providers, and vendors
• Work with Brea support groups to ensure all maintenance- and repair-related items are properly invoiced and paid on time
• Collaborate with Brea HR and the Managing Director to plan, coordinate, and execute employee engagement events and activities that foster a positive and inclusive workplace culture, including team-building events, celebrations, and recognition programs
• Assist the Managing Director in coordinating with and supporting local community organizations and events

• High School Diploma or equivalent
• 3+ years of experience in an administrative or office support role
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong written and verbal communication skills
• Exceptional organizational skills and attention to detail
• Ability to multitask, prioritize effectively, and work independently in a fast-paced environment
• Demonstrated ability to take initiative and resolve issues independently
• Experience working collaboratively in team environments with a strong focus on achieving shared goals

In addition to a comprehensive package of health benefits that include company contributions, Safran Passenger Innovations offers a variety of additional benefits and perks to enhance your work-life balance experience including but not limited to:

• A home allowance to elevate your home workspace
• Discretionary bonus program
• Future financial security with a 401(k) program with company match
• Paid time off covering vacations, personal time off and sick days, capped off by an exciting year-end holiday shutdown