Office Services Coordinator - Professional Development Opportunities

Ultimate Staffing is looking for an Office Services Coordinator for our financial services company client in Irvine, CA.

Pay: $34hr

Work Schedule: Onsite, M-F, 8-5

Contract Duration: 6 months (with opportunity to extend or convert)

Job Summary:

This position will support the Office Services team, whose mission is to provide business driven support to our site that is cost-effective, innovative, flexible, and responsive to change. Associates in Office Services are stewards of the company's physical environment and providers of premium support services to the company's business units, core values, and culture.

Job Responsibilities:

* Daily operational support for the site, which may include visitor services, and timely responsiveness to customer requests.

* Vendor oversight & facilities management, including coordination of preventative maintenance visits, work order management, and COI maintenance.

* Support for space planning, including possible move coordination, space setup and logistics, etc.

* Develop and maintain professional relationships with internal and external clients.

* Client support for investment professionals, investment assistants, and high-profile visitors.

* Shared administrative support for the office, including supply ordering, invoice reconciliation, and support for our Ergonomics and Safety programs.

Job Qualifications:

* Intermediate computer skills preferred.

* Microsoft Office proficiency required.

* Previous experience in a professional environment required.

* Strong customer service orientation.

* Flexibility to multi-task.

* Demonstrate strong decision making and problem-solving skills in a collaborative manner.

* Strong in written & verbal communication, organization, and project management.

* Demonstrate initiative and team orientation.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.