Office Specialist 1 - Trial Division (Portland)

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Job Description:

The Oregon Department of Justice, Trial Division is seeking to hire an Office Specialist 1 for the Portland Legal Office. The Trial Division defends the State of Oregon and all its agencies, departments, boards, commissions, and district attorney's offices before the state and federal trial courts in Oregon.  If you are looking for a challenging opportunity with day-to-day variety, this may be the position for you.  We offer generous benefits for you and your family, a great work-life balance, and a strong public service mission you can get behind. Due to the nature of this position, the required work hours are 8:00 am to 5:00 pm, Monday through Friday, with an hour scheduled for lunch. The position is full-time in office.

Job Duties (in part)

• Responsible for processing incoming and outgoing mail (physical and electronic), including reviewing documents for typographical errors, accuracy, and completeness.

• Prepares binders for attorneys to take to trial including printing the requested documents, ensuring all documents are in correct order and labeled tabs are provided if requested.

• Prepare files for archive, including, but not limited to entering data into case management system, maintaining record of files, and transportation of files.

• Make scheduled and unscheduled messenger runs in and out of the agency.

• Open and close files using division guidelines.

• Enter data into computerized case management systems and file documents. 

• Collect data for case management docket control and distribute numerous dockets. 

Required Experience 

Research suggests that women and people of color are less likely to apply unless they are confident they meet 100% of the listed qualifications. We strongly encourage all interested individuals to apply, and allow us to evaluate the knowledge, skills and abilities that you demonstrate, using an intentional equity lens.

• One year of general clerical experience that includes keyboarding, word processing, or other experience generating documents.

OR

• An equivalent combination of experience and college coursework or training in a general office occupation.

AND

• Must have and maintain a valid Oregon Driver’s License.

Desired Skills, Experiences, and Attributes

• Experience performing alpha-numeric filing of physical legal documents.

• Experience with electronic document management software and databases.

• Excellent communication/interpersonal skills.

• Excellent multi-tasking skills.

• Must be able to maintain confidentiality.

• Must have excellent attention to detail.

What’s In It For You

• Job satisfaction as part of a team whose mission is to serve Oregon's public and government agencies.

• Permanent, full-time employment.

• Vacation, sick leave, 11 paid holidays a year, and special days off. 

• Excellent medical, dental, and vision benefits.

• Pension and retirement programs.

• Endless peer and management support, and representation by the Service Employees International Union (SEIU).

• Opportunity to expand your professional skills.

For more information about our benefits, you can learn here.

Application Process

Candidates from diverse backgrounds are encouraged to apply.  The Department of Justice is an equal opportunity employer, does not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age or disability, and is committed to workplace diversity.

• Click "Apply" and complete the online application and all supplemental questions.

• Attach your resume.

• Attach a cover letter identifying your attributes that meet the desired and requested skills.

ALL APPLICANTS: You will only have one opportunity to upload the required resume and cover letter. Drag and drop your resume into Workday when prompted to upload your resume. If you are concerned that the requested document didn't attach to your application, if you need an accommodation under the Americans with Disabilities Act (ADA), have questions, or need assistance with the application process, please contact [email protected]. Any materials emailed will be associated on your behalf if received before the posting deadline.

CURRENT STATE EMPLOYEES: Login to Workday using your state-issued login and apply via the Jobs Hub Worklet located on your home page. Using a private account disrupts the hiring process for all internal candidates. Prior to clicking "Apply", update your employee profile to reflect your Education, Skills, and Job History (including your current job). ​​​

For additional information regarding working for the Department of Justice and application assistance, click HERE.

Oregon Department of Justice
1162 Court St NE
Salem OR, 97301

[email protected]

Phone: (503) 947-4328
Fax: (503) 373-0367