Office Specialist I - Operations Processing - Anticipated Vacancy

Maine Revenue Services 

Operations Processing 

Office Specialist I - Anticipated Vacancy 

Opening Date: July 3, 2025

Closing Date:  July 18, 2025

Job Class Code: 6546
Grade: 16
Salary: $18.76 – $27.03/Hourly 
Position Number: 016303905

Join the team at Maine Revenue Services where we provide excellent service to the taxpayers of Maine.

Job Description

This position is assigned to Maine Revenue Services’ (MRS’) Operations Processing Center, Mail Processing and Research Unit, providing office and administrative support work performing complex, varied office support tasks requiring the operation of technical office equipment.  Responsibilities require independent judgment, initiative, and discretion to make determinations on varied matters, including interpretation of tax laws, MRS rules and regulations, and departmental policies and procedures. 

 REPRESENTATIVE TASKS:

•  Utilize various workflow monitoring tools to provide support to the Business Manager to ensure MRS service level metrics are met. It is expected that this position will reset priorities as needed to work toward reaching the common goal.


• Maintain statistical data for multiple Operations Processing units. This includes reporting prior day output, current day input, and anomalies identified.


• Train state and contract staff on TRIPS keying modules, mail handling, and/or imaging with a goal of accurate processing of data.  Provide feedback to staff and supervisors. 


• Research and correct system problem batches that have failed automated processing.  This may include look ups in various MRS systems, moving cages in scanning and conducting manual searches for original tax documents within scanned paper files for reprocessing as necessary. Work with Operations Processing and MaineIT technical staff to ensure that resolution is achieved following the identified escalation procedures.


• Assess unit needs, recommend, and implement improvements and procedures to meet the work goals. This responsibility includes writing and maintaining unit manuals.


• Maintain inventory for multiple Operations Processing units to ensure the processing of work is not impacted. Inventory is managed using both electronic and physical methods.

Essential skills required to be successful in this role:

• Ability to maintain knowledge of forms and procedures, as well as the ability to ensure appropriate processes are followed. 


• Effective communication skills, oral and written.


• Attention to detail, and accuracy.


• Flexibility and adaptability.

MINIMUM QUALIFICATIONS

Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I and Office Associate II.

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.


• Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. 


• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).


• Retirement Plan – The State contributes the equivalent of 13.29% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS). 

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. 

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. 

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.