Office Specialist II Supervisor - Anticipated Vacancy

Bureau of Alcoholic Beverages and Lottery Operations 

Lottery Dvision 

Office Specialist II Supervisor - Anticipated Vacancy 

Opening Date: June 13, 2025

Closing Date: June 30, 2025

Job Class Code: 6593
Grade: 22
Salary: $49,233.60 – $70,824.00/Annually 
Position Number: 016800011

JOB DESCRIPTION:  

This is a confidential classification (positions in this job class are excluded from collective bargaining) in the Office & Administrative Support Job Family which provides office and administrative support to an agency, program, or operational unit requiring operation of office equipment and knowledge of office processes and diverse clerical functions.  This job family is distinguished by its contributory role in meeting operational, production, and/or processing needs. This is advanced administrative services work in providing support to the coordination, implementation, and oversight of a statewide administrative or procedural program having broad scope or diverse functions.  Responsibilities require using independent judgment, initiative, and decision-making on complex administrative matters and require proficient knowledge of modern office practices and office equipment necessary to perform diverse administrative functions.   Supervisor positions are those responsible for supervising subordinates and conducting formal performance appraisals of one or more employees.

TYPICAL DUTIES

• Supervise a staff of individuals who perform the daily operation of the  Maine Lottery Office.  


•  Develop and recommend new work methods and administrative policies/procedures to improve existing work practices.


• Balances daily tax payments and withholdings to ensure appropriate tax payments are made to the Internal Revenue Services and Maine Revenue Services.


• Directs the staff on the performance of their work, provides instruction on rules, policies and laws.


• Works with retailers to understand lottery accounting policies with an emphasis on key accounts and chain stores.


• Represents the bureau to lottery retailers, winners, chain stores, legal and financial professionals asking questions about winner claims.


• Gathers and organizes all information needed at the request of the Tri-State and Maine State auditors and helps during the audit to answer questions.


• Balances and request reimbursement to the lottery prize account to maintain funds needed to pay prizes to players and pay required withholding taxes and offsets.    


• Evaluate employee performance in accordance with State of Maine Performance Management and Appraisal System.


•  Set and adjust employee work schedule. 


• Implements and comply with human resource laws, policies, procedures, and practices such as: AA/EEO, recruitment, employment, position classification, performance appraisals, training, discipline, contract administration, human resource components of security protocols of agency information security and confidentiality policies, and employee safety.                

REQUIRED SKILLS AND KNOWLEDGE

• Knowledge of statutes, administrative rules, policies and procedures relating to the Maine State Lottery.


• Knowledge of current IRS and MRS tax laws to correctly report lottery retail agent commissions and lottery winner withholding tax accordingly.


• Knowledge of management principles and techniques


• Ability to identify and analyze problems, reach logical conclusions and make sound decisions or recommendations.


• Ability to communicate both written and orally to effectively communicate with customers and staff.


• Ability to plan, organize, assign, and evaluate the performance of staff.

MINIMUM QUALIFICATIONS

Training, education, or experience in administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks at the statewide level that are broad in scope or functionally diverse, and 2) the ability to use independent judgment, initiative, and decision making on complex administrative matters. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I, Office Associate II and Office Specialist I.

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.


• Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State. 


• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).


• Retirement Plan – The State contributes the equivalent of 18.09% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS). 

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. 

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. 

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.