Office Specialist Senior, Maintenance Resource Managemnt

Job Description

Office Specialist, Senior

Under general supervision, performs a variety of relatively complex clerical administrative duties in support of the assigned functional area(s).

This is a non-exempt position in salary grade 155: Min – $29.89 | Mid – $35.51 | Max – $41.13/hour. The starting salary will be within this range based on qualifications.
 

This posting will remain open until a candidate is selected.

What You’ll Do

• Performs a variety of clerical and administrative duties in support of multiple functional areas
• Collects and compiles statistical and budget data, as well as other information, for special and periodic reports, as necessary
• Administrates various company programs, including invoice processing for Maintenance and Facilities Contracts, DMV filings, etc
•  Reviews, adjusts, and maintains documents related to biweekly payroll and personnel for the staff in assigned functional area(s). Compiles payroll and timekeeping data from base locations for assigned personnel
• Serves as a liaison with the general public, management staff, employees, contracted vendors, community agencies and government representatives, resolving moderately complex questions and problems

What We’re Looking For

• Strong organizational and administrative skills
• Excellent customer service and communication abilities
• Ability to manage multiple tasks and priorities in a fast-paced environment
• Attention to detail and accuracy in data entry, recordkeeping, and document preparation
• Proficiency with standard office software and equipment
• Ability to work independently while contributing positively to a team environment
• Strong problem-solving skills and initiative in supporting departmental operations
• Knowledge related to invoice processing 

Minimum Qualifications:

• High school diploma or equivalent
• Minimum of 5 years of clerical experience
• Related classes and/or coursework preferred

Why You’ll Love It Here

• Be part of a collaborative team supporting meaningful public transportation programs and services
• Gain valuable experience in office administration and customer service
• Work in a professional environment that values integrity, teamwork, and continuous improvement
• Opportunity to develop skills and grow your career within a respected public agency
• Contribute to projects and services that help keep Orange County moving

Join a team where innovation, integrity, and strategic thinking are valued.
Apply now to help shape the future of OCTA’s programs.

OCTA is an equal employment opportunity employer that recruits, hires, and promotes qualified people without regard to race, color, religion, creed, ancestry, national origin, age, sex, pregnancy, gender, gender identity and/or expression, sexual orientation, marital status, medical condition, disability, genetic information, military and veteran status, or other legally protected status.