Office Technician III - Work Release

Compensation Range

$24.07 - $30.81

--

Job Description Summary

Under general supervision, perform administrative support and assistance to all Alternative Sentencing Programs personnel within the Justice Services Department; this shall include Work Release and Electronic Monitoring services. Provide a high level of administrative support, requiring confidentiality, special terminology, and exercise of independent judgment, with more complex problems or questions referred to supervisory staff.

--

Job Description

Client Relations - 30%

• Answer telephone calls and receive inquiries in person from judicial officers, county personnel, criminal defendants, offenders, and the general public, providing information based on knowledge of Alternative Sentencing Programs or the department's programs and activities, or refer callers to appropriate personnel as necessary; route messages to personnel as necessary; assist adults ordered to Alternative Sentencing Programs to include completing all applicable paperwork.
• Review with and furnish information to individuals on reporting instructions to applicable Alternative Sentencing Programs.
• In unison with personnel, notify and/or inform collateral agencies and individuals regarding the status of individuals in Alternative Sentencing Programs. Respond to the myriad of citizen, county, court, and law enforcement requests, on the status and needs of individuals in any of the Alternative Sentencing Programs.
• Assist in the processing of written correspondence related to the supervision and care of people in Alternative Sentencing Programs.

Administrative Support - 60%

• Establish and maintain a variety of tangible files, file and retrieve written or electronic information as requested or otherwise necessary. Utilize computerized data entry equipment and various word processing, spreadsheet, and/or file maintenance programs to enter, store, and/or retrieve information as requested or otherwise necessary. Utilize county, judicial, and state databases to obtain criminal history and status information about people assigned to Alternative Sentencing Programs.
• Sort incoming mail according to prioritized need of attention; open mail, route and distribute as appropriate; prepare outgoing mail as necessary.
• Assist in preparation of client intakes to programs. Document and report outcomes for supervisor as needed. Input outcomes into relevant data management systems.
• Collect and process all applicable service fees from Work Release clients. Perform moderately complex accounting work; receive and verify information from various sources and enter data into ledgers and other electronic records. Prepare statistical reports and produce financial information as directed and in compliance with all County Accounting procedures.
• General ordering and inventory control.
• Assist with facilitating and coordinating with other departments for the operations of the program.

Meetings & Trainings - 10%

• To enhance and maintain knowledge of trends and developments in the field of alternative correctional services, attend seminars, conferences, workshops, classes, and lectures as appropriate. Keep informed of new laws and ordinances, answering questions or inquiries from other departments, the Courts, and the public.
• Attend monthly staff meetings.

--

Required Qualifications

Required Education

• High School Diploma/GED

Experience Qualifications

• 1 year of experience in an increasingly responsible position in an office setting, or any equivalent combination of education and experience.

Skills and Abilities

• Knowledge of organization, programs, events and operations of the department and the County.
• Knowledge of arithmetic, grammar, spelling, punctuation and vocabulary.
• Knowledge of modern office practices, methods, and procedures used by the County.
• Ability to exercise tact and courtesy in frequent contact with offenders as well as with various county, court, and other public officials with differing levels of authority and influence and the general public.
• Establish and maintain effective working relationships with judicial officers, county employees, representatives of other agencies and organizations, and members of the community.
• Work harmoniously with offenders and with other Department, County, and Court personnel.
• Comprehend frequently used terms in criminal justice systems.
• Process and enter large volumes of data into various databases, interpret data, and effectively use common software applications; query local and state databases.
• Candidate must pass criminal background check prior to employment start date.

Licenses and Certifications

• DL NUMBER - Driver License, Valid and in State Upon Hire Required
• Driving is essential in this position.
• Candidate must have a valid Driver’s License and Liability Insurance Upon Hire Required
• Candidate must pass a Motor Vehicle Record (MVR) evaluation and if hired, will be subject to continuous monthly MVR monitoring and random drug screens throughout employment. Required
• Pre-employment substance screening is required for this position.
• This position is subject to a pre-employment drug screening. Employment is contingent upon successfully passing the screening in accordance with Weld County policy.

This position is non-exempt from the minimum wage and overtime requirements of the Fair Labor Standards Act and is therefore eligible for overtime pay.

As an applicant for this position, you should be aware of Senate Bill 19-085, the Equal Pay for Equal Work Act. The act requires employers to announce the pay range for job openings.

--

Use the link below to get a closer look at the generous benefits offered:

https://www.weld.gov/Government/County-Information/Join-Our-Team/Employee-Benefits

--

Weld County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.