Offsite Medical Secretary II-MSW-FT Days

The Offsite Medical Secretary II provides secretarial support to the supervising physician in an offsite practice setting. Responsibilities include telephones, reception, patient scheduling, obtain auth/precertification and maintenance of medical records, as assigned. Prepare stat reports and maintain up to date logs and provide follow up. Work directly with Supervisor and Administration to maintain physician schedule up to date on daily basis.

1. Clerical, reception and telephone support for the supervising physician.

2. May schedule appointments for patients.

3. Acquires insurance authorizations for procedures and tests ordered by physician.

4. May enter orders into the electronic medical record (EMR) system or prepare prescription refill requests on behalf of the physician, subject to review and approval.

5. Maintains logging system as required for tracking test results.

6. Assists in the maintenance of medical charts and/or electronic medical record (filing, Op Reports, test results, home care forms).

7. Prepares charts, pre-admissions and consent forms as necessary.

8. Retrieves physician correspondence from dictation service.

9. Prepares physicians mail correspondence.

10. Compiles documents for surgical billing packages if appropriate to practice.

11. Helps direct patient flow during practice hours.

12. Discuss payment arrangements with patients prior to office procedures/visits

13. Collect patients copayment/account balance

14. Assist with credentialing

15. Payment posting and record keeping

16. Open and close physicians schedules

17. Assist supervisor/manager with staff schedules and coverage

18. Assist with front desk duties training

19. Performs other duties as assigned

• High School Diploma/GED.


• 2-4 years of administrative experience, preferably in a health care/practice environment


• (Medical Assistant certificate program completion is required if performing Medical Assistant duties)

Collective bargaining unit: SEIU 1199-SLW-Ambulatory

SEIU 1199 Ambulatory Agreement at MS St. Luke's and MS West (Offsites), R41 - Neurology R41 - WST, Mount Sinai West