Onboarding and Offboarding Coordinator

Position Overview

Oregon Provider is seeking a highly organized and dependable Onboarding and Offboarding Coordinator to oversee the hiring and offboarding lifecycle. This role works closely as part of a collaborative onboarding team alongside the Agency Director, Human Resources, and the Compliance Manager. The position plays a key role in supporting smooth hiring, onboarding coordination, communication setup, compliance tracking, and professional, compassionate offboarding.

This position is ideal for someone who thrives on checklists, follow through, and clear processes, while also remaining flexible, calm, and solution focused in a fast changing environment. The Onboarding and Offboarding Coordinator supports both new hires and exiting employees by ensuring processes are completed accurately, timely, and with care.

Hiring and Onboarding Support

• Work as part of a team to coordinate hiring and onboarding in collaboration with Human Resources, the Agency Director, and the Compliance Manager
• Complete and document reference checks
• Coordinate background checks and UAs
• Ensure all required onboarding documentation is completed and tracked using the staffing checklist
• Schedule in person new hire orientation with Patricia Kendrick, Agency Director
• Send orientation emails and Monday orientation communications
• Assist new hires with downloading and setting up required apps on their phones
• Add new hires to WhatsApp groups including Management, Agency Communication, Mentor, and Activities
• Send ISP training videos to the new hire WhatsApp group
• Verify tax documents are completed in Workforce
• Maintain accurate and up to date onboarding records and documentation

Offboarding Support

• Monitor the BambooHR inbox for offboarding documents and reports
• Remove employees from all WhatsApp groups
• Announce employee separation in WhatsApp as required
• Upload completed exit packets into 2026 Payroll and Taxes under Current Payroll
• Scan employee badge into Google Drive, then shred the physical badge
• Ensure all offboarding documentation is complete, filed correctly, and securely stored

Required Qualifications

• Strong organizational skills with consistent follow through
• Excellent written and verbal communication skills
• Ability to manage multiple steps, timelines, and details without reminders
• Comfortable working with apps, Google Drive, BambooHR, Workforce, and WhatsApp & Adobe
• High level of professionalism, discretion, and confidentiality
• Reliable, punctual, and able to work fully in person
• Prior experience in HR, onboarding, administrative, or staffing roles preferred
• Ability to handle changes and stressful situations calmly and professionally

Benefits

• Comprehensive medical coverage including vision, chiropractic, acupuncture, and prescriptions
• Delta Dental Insurance
• 401K retirement plan with up to 3.5 percent employer match
• 40 hours of Paid Time Off

About Oregon Provider

With more than 15 years of dedicated service, Oregon Provider is committed to supporting individuals with developmental and intellectual disabilities. Our work focuses on helping clients achieve their personal goals through Employment Supports, In Home Care, Community Inclusion, and Life Skills development.

www.oregonprovider.com