Onboarding Specialist

Job Summary

The New Hire / Onboarding Specialist is responsible for creating a smooth, organized, and welcoming onboarding experience for new employees. This role coordinates pre-employment activities, orientation programs, onboarding documentation, system access, and cross-functional communication to ensure employees successfully transition into the organization.

The specialist works closely with Human Resources, hiring managers, IT, payroll, and department leaders to improve employee engagement, compliance, and retention during the onboarding process.

Key Responsibilities

• Coordinate and manage the full onboarding process for new hires 
• Prepare offer packets, onboarding documents, and employment forms 
• Conduct new employee orientation sessions 
• Ensure completion of I-9s, tax forms, background checks, and compliance documentation 
• Collaborate with hiring managers to prepare onboarding schedules and training plans 
• Coordinate equipment setup, badges, email accounts, and system access with IT 
• Maintain accurate employee records in HRIS systems 
• Respond to new hire questions regarding policies, benefits, payroll, and company procedures 
• Track onboarding progress and ensure timely completion of required tasks 
• Support employee engagement initiatives and early retention efforts 
• Monitor onboarding metrics and recommend process improvements 
• Maintain confidentiality of employee information and HR records 
• Assist with recruitment, scheduling interviews, and other HR administrative tasks as needed 

Required Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred 
• 1–3 years of HR, onboarding, recruiting, or administrative experience 
• Knowledge of HR practices and employment regulations 
• Experience using HRIS or applicant tracking systems, Paylocity experience is a plus
• Strong organizational and time management skills 
• Excellent written and verbal communication skills 
• Ability to handle confidential information professionally 
• Proficiency in Microsoft Office