On-Call Administrative Assistant

Givens Estates - Asheville, NC

Why join Givens? Givens Communities continues to be a positive force and advocate for older adults. We have a mission to expand the possibilities of aging by improving lives through communities, services, and outreach. Givens Communities promotes Inclusion and Belonging by aligning our words with actions so that everyone is welcomed and treated with dignity and respect. We continuously look for innovative approaches to achieve our sustainability goals and practices to protect our natural resources. Our collective mindset is to ensure the communities remain forward thinking and progressive as our residents seek a purpose driven life. Purpose. Passion. Possibilities.

What you'll get:

• Educational assistance & professional development opportunities


• Flexible spending account (FSA) & access to AFLAC & Prudential Life insurance products


• Fast-growing nonprofit with advancement opportunities


• Plus so much more!

Givens Estates, a continuing care retirement community in Asheville, NC, is hiring an on-call Administrative Assistant to assist with our front desk. The primary purpose of this position is to serve as administrative support for Administration and the Independent Living Social/Wellness Departments and serve as a receptionist for the community. This position would supports our other team members when they are out, and as other special projects arise among other departments. This is a meaningful and vital position where you make a positive impact in the lives of our residents every day while also being able to collaborate with all departments and gain valuable experience and a holistic view of our organization.

The On-Call Administrative Assistant position is used on an "as needed" basis and a specific number of hours per week cannot be guaranteed.

What you'll do:

• Answering phones, directing calls, and greeting guests and residents


• Assist the Executive Assistant with tasks to ensure documents, forms spreadsheets, policy and procedures are up to date


• Assist with the maintenance of the community in a variety of daily tasks


• Completing complex and routine clerical tasks


• Maintaining and updating our resident database and HIPAA privacy information.


• Creating and maintaining guest room reservations


• Reserve conference rooms as requested by staff members and residents


• Multitask & prioritize while providing exemplary customer service


• Other administrative duties as assigned 

What you'll need:

• Minimum of a High School Education, GED equivalent preferred


• College degree preferred, but not required


• Computer proficiency with Microsoft Office (Word, Excel, Outlook) required


• Show initiative within a fast-paced and team-oriented environment


• Experience working with older adults

Compensation is $19.00 per hour.

Still curious about what Givens is all about? It's kind of a long story, but at our core, we're a senior housing organization with a lot of heart and committed to providing housing to seniors of all socioeconomic backgrounds across WNC. We already have four communities (two life plan communities and two affordable communities) with plans for many more in the coming years.