Onsite Manager - SE DC Area

Deliver leadership and top-quality management service to the Homeowner’s Association Work directly with the Board of Directors / Trustees and the residents of the community assigned to the position. Report to the President of the company.  

Responsibilities:

Administration – Financial Reporting & Budget Administration

• Maintain records for all aspects of the operation of the Association.
• Prepare written Monthly Management Reports for the Board of Directors, to be discussed during scheduled Board Meetings. The report includes but is not limited to the following information: Site inspections reports, progress of subcontractors and/or employee repair and maintenance work, emerging problems with grounds and building recommendations for future action, upcoming contracts, covenant violations, closed cases, insurance status reports, parking and towing violation log, and actions involving security and vandalism.
• Approve and code invoices on a timely manner
• Prepare an annual draft budget for the Board’s review and approval.
• Inspect and maintain all common elements to include physical plant that generates energy to all units/homes.
• Act as the liaison for the Board of Directors.
• Ensure that all rules and regulations that govern the Association are enforced.
• Obtain competitive bidding for all contracts based on written specifications, with the final decision made by the Board of Directors.
• Main office support

Property Maintenance

• Oversee day-to-day management of the condominium association
• Negotiate contracts and update the contract analysis for associations.
• Perform weekly inspections of buildings and grounds.
• Perform monthly inspection of preventative maintenance logs and ensures compliance with schedule.
• Ensure quality control of employee workmanship, contractors, and competitive pricing.
• Provide the Association with options regarding energy management and capital expenditures.
• Oversee contractor activities to include receiving certificates of insurance, copies of bonds, manufacturer’s warranties, release of liens, reviewing and enforcing the quality of workmanship and warranties.
• Process incident/accident reports and insurance claims, handle potential litigation requests, and follow through with the direction of the Board of Directors.
• Attendance at Board Meetings per Management Contract Requirements.
• Maintain a calendar of contracts, expiration dates, and key dates in the competitive bidding process for all contracts.
• Maintain all common elements in good working order.
• Ensure and provide for all standard operating procedures for all maintenance activities, develop and maintain preventive maintenance and inventory program for mechanical, plumbing and electrical equipment, common element heating and cooling systems and commonly used spare parts for repairs.
• Secure qualified personnel to conduct annual, and as needed, inspections of the common elements and submit a quarterly inspection report to the Board with the inspectors’ recommendations.
• Develop a description of procedures for contract inspections and performance monitoring.
  

**This job description does not list all the duties of the job. You may be asked by managers or directors to perform other instructions and duties. You will be evaluated in part based upon your performance of the tasks listed in this job description**

Qualifications:

Strong communication and organizational skills

• Detail oriented
• Excellent time management
• Customer Service Skills
• Ability to prioritize
• Excellent verbal and written skills
• Ability to multi-task and produce exceptional results from vendor contracts
• Must represent the organization in a positive and professional manner
• Works well in a team environment
• Able to work with a diverse group of people

Experience/Training:

• 3+ year of Association/Condominium/Coop Management experience
• Associate degree; or equivalent from a two-year college or technical school; or 3 or more year’s related experience and/or training; or equivalent combination of education and experience. 
• Washington DC Property Manager License preferred.
• Physical Demands: 40-hour work week typically 8:00 A.M. – 5:00 P.M, Monday through Friday. Work week requires some after hours and weekend work/meetings and the ability to respond to on-call requests to respond to emergencies. 

• Annual Salary: $85,000 - $95,000, based on experience
• Retirement plan
• Health insurance
• Dental insurance
• Vision insurance
• Paid time off