About Abaka AI
Abaka AI is built on one mission: to be the world’s most trusted data partner for AI companies. More than 1,000 industry leaders across Generative AI, Embodied AI, and Automotive AI rely on us to power their data pipelines. With our headquarters in Silicon Valley—and teams in Paris, Singapore, and Tokyo—we support global partners with fast, reliable, and scalable data solutions.
Our offerings include a diverse catalog of off-the-shelf datasets (image, video, multimodal, reasoning, 3D, and beyond) as well as comprehensive data collection and annotation services. Whether teams need raw data, curated datasets, or full-cycle data engineering, Abaka AI provides the foundation for building high-performance AI systems.
About the Role
We’re hiring an Operations team member to own and run day-to-day office operations and help build the internal systems that keep Abaka AI running smoothly as we scale. This is a highly hands-on role responsible for workplace operations, vendor management, procurement, and general operational support across the team.
You’ll be the go-to person for making sure the office is functional, organized, and a great place to work—while also improving processes, documentation, and workflows behind the scenes. This role is critical for a growing startup where speed, ownership, and reliability matter.
Responsibilities
Own daily office operations, including supplies, equipment, mail/packages, conference rooms, and overall office readiness
Serve as the primary point of contact for office-related issues and coordinate with building management and external vendors as needed
Manage office vendors (supplies, cleaning, internet/IT support, repairs, snacks), including sourcing, renewals, and service quality
Handle office purchasing and basic inventory tracking for supplies and equipment
Maintain simple, clear office operations playbooks and documentation (how we order, who to contact, standard procedures)
Support onboarding and offboarding logistics, including desk setup, equipment coordination, access needs, and shipping/returns
Track office-related expenses and support invoice processing and budget coordination in partnership with Finance
Help plan and execute light internal events such as team lunches, onsite meetings, and visitor logistics
Provide general operational and administrative support for ad-hoc projects as the company grows
Qualifications
2+ years of experience in office operations, workplace operations, operations coordinator, or similar roles
Strong ownership mindset with high attention to detail and follow-through
Highly organized and comfortable juggling multiple priorities in a fast-moving environment
Clear and professional communicator with employees, vendors, and external partners
Comfortable using tools like Google Workspace, Slack, and spreadsheets
Willing to be onsite and hands-on with day-to-day office needs
Experience supporting a growing startup or early-stage tech company
Vendor sourcing or negotiation experience
Familiarity coordinating with IT, People Ops, or Finance teams
Experience building processes from scratch rather than following established ones
Compensation & Benefits
The base salary range for this position is $80,000 - $100,000 USD annually.
Compensation may vary outside of this range depending on a number of factors, including a candidate’s qualifications, skills, competencies and experience. Base pay is one part of the Total Package that is provided to compensate and recognize employees for their work at Abaka AI. This role is eligible for a comprehensive benefits package (health, dental, vision, PTO, flexible work schedule).
Salary :
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