Operations Administrative Assistant

• Reporting to the Vice President of Operations to provide direct administrative support to Operations Department leaders and their managers
• Support HR-related functions such as timekeeping, shift rostering, handling time-off requests, onboarding coordination, and tracking training requirements
• Manage department budgeting and financial reporting, including tracking expenses and preparing financial summaries
• Assist with procurement processes, including vendor research, obtaining quotes, placing orders for consumables, office supplies, operational materials, and departmental needs
• Manage uniform ordering and maintain backstock inventory for departmental supplies
• Act as a central point of oversight for training governance, supporting departments in setting up trainings, tracking delivery and completion via the Learning Management System (LMS), and ensuring compliance with internal training policies and requirements.
• Create and maintain agendas for department meetings and leadership sessions; take minutes and prepare regularly scheduled reports
• Assist in the preparation and coordination of executive visits and new guests coming to the terminal
• Develop presentations, spreadsheets, reports, and operational documents
• Schedule conference rooms and meetings; coordinate calendars across multiple departments
• Manage and update SharePoint, Teams, and other internal communication platforms
• Ensure employees are kept up to date with the latest business information and company guidelines
• Ensure security, integrity, and confidentiality of data and company information
• Assist with company events and actively participate in the planning and execution of departmental and corporate events
• Perform other duties as assigned

• High school diploma or equivalent required; Associates degree in office administration or related field preferred
• At least three years of office experience
• Knowledge of aviation industry standards and practices a plus 
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)

• Extensive knowledge of office procedures
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Strong organizational and time management skills with a proven ability to meet deadlines
• Exceptional attention to detail
• Proficient with Microsoft Office Suite and SharePoint
• Ability to manage multiple priorities in a fast-paced operational environment

• Be part of the team who embraces diversity, fosters collaboration, practices mentorship, and believes in a positive and healthy work climate
• Be a key part of building Munich Airport New Jersey’s reputation in the US
• International working environment, with growth opportunities
• Attractive benefit package; Health, Vision, Dental, 401(k) Matching, LTD/STD, Life Insurance, PTO

Munich Airport US Holding and it's subdivision Munich Airport NJ LLC are equal opportunity employers.