Operations Administrative Assistant

• Help plan, coordinate, and execute site events, team activities, and operational meetings, stepping in to resolve issues as they arise.
  
• Coordinate requests from multiple leaders and stakeholders, balancing priorities, timelines, and competing needs with professionalism and discretion.
  
• Support business systems and administrative processes, including purchasing, records, travel, expenses, and follow-up tracking.
  
• Use Smartsheet, SharePoint, Teams, and related tools to organize information, track work, maintain documentation, and support process improvements.
  
• Take ownership of assignments, identify gaps or issues, and independently drive tasks and small projects through completion with limited oversight.
  

Requirements

• Strong organizational, prioritization, and time-management skills
  
• Clear, professional communication and strong stakeholder coordination
  
• Excellent attention to detail and a commitment to accuracy
  
• Ability to manage multiple systems, requests, priorities, and deadlines
  
• Comfort working with digital tools and collaborative platforms
  
• Self-direction, accountability, and sound judgment
  
• A problem-solving mindset and willingness to take initiative
  
• Experience with Smartsheet preferred
  

Benefits