Operations Administrative Assistant / Dispatch

WE ARE ARCTIC GLACIER!

Sure, we have exciting job opportunities, but being a “people first” organization we also offer competitive compensation, rewarding work, and a clear vision of doing the right thing – by our customers and employees. Our team is solution and safety oriented, going above and beyond for our customers, and in turn they get the support of the company. We pride ourselves on having a trustworthy atmosphere, where our team feels empowered to do their best.

This position is responsible for processing distribution and production documentation, answering and/or responding to all inbound calls from customers and dispatching drivers to ensure all deliveries are made in a quick and efficient manner. In addition, the position coordinates and maintains the dock area and maintenance of all vehicles.

 Salary - $18.00 - $19.00 / hour DOE

Job Responsibilities include but are not limited to:

• Process production and distribution documentation.


• Responsible for correspondence with customers and dispatch drivers.


• Communicates with drivers on day-to-day assignments.


• Assists with inventory.  


• Builds base routes for drivers.


• Maintains handheld invoicing system.


• Coordinates the dock area involving the loading of trucks, shipping, and receiving.


• Evaluates the availability of trucks for ice delivery as well as for repairs and maintenance.


• Reviews driver logs and vehicle inspection reports and monitors adherence and compliance based on metric reporting.


• Supports DOT compliance and other safety initiatives.


• Receives merchandiser repair calls and dispatches service technicians.


• Additional duties may be assigned.

Candidate Qualifications:

• 1 to 2 years’ experience working in a distribution environment.


• Experience with Powered Industrial truck (Forklift) and electric pallet jack as related to loading products onto distribution vehicles desirable.


• Excellent written and verbal communication skills.


• Basic math and cash handling skills.


• Ability to work independently as well as in a team setting.


• Comfortable with a fast-paced environment and ability to shift focus to meet client needs.


• Must be comfortable working with handheld units.


• Working knowledge in Microsoft Office products, including Excel and Outlook.


• Must be available to work evenings, weekends, holidays.

CORE COMPETENCIES

Collaborative | Our attitude makes the difference, and the results show

Reliable | We do what we say we will do by the time we say it will be done

Solutions-Oriented | We persevere and look for the answer, not the blame

Speed to Execution | We work quickly to efficiently achieve our goals and objectives

Safety Oriented | We do the right things to keep our employees,
customers, and the public safe

CORE VALUES

People First | Action | Customer Commitment | Teamwork | Trust

Arctic Glacier values a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual’s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state, or local laws.