Operations Administrative Assistant - Urgent Position

Title: Operations Administrative Assistant

Job Description:

• Processing, submission, and execution of requests for information & submittals.
• Management of project drawings for each project ensuring that all drawing logs are up to date and uploaded to VanKirk Electric’s project management software.
• Point of contact for warranty items for each project ensuring that warranty requests are closed out in a timely manner.
• Assist the project management staff in pulling permits for each project and managing an accurate permit log.
• Assist the project management staff in scheduling inspections and managing an inspection log for each project.
• Processing of various forms for the operations staff such as travel request forms, hiring forms, recruiting requests, closeout documents, etc.
• Follow up on change order requests to ensure timely execution by each VanKirk Electric customer.
• Create & distribute meeting minutes for internal & external meetings.

Job Requirements

Knowledge and Experience:

• Previous experience in an administrative assistant role
• Successful completion of the pre-employment screening

Preferred but not required:

• Construction Management Experience

Work Conditions:

• This is primarily a sedentary office position
• Finger dexterity is required to operate a keyboard, calculator and phone
• Ability to bend, stoop, reach, lift, move or carry office material and supplies weighing 25 pounds or less.

Reporting Relationship:

• This Position reports to the Director of Construction – Metro & West Coast.

Benefits

After 60 days

• Medical
• Dental
• Vision
• Basic and Voluntary Life Insurance
• Short-term and Long-term Disability

After 90 days

• 401K