Operations & Accounting Manager - HVAC

Responsibilities: 

• Oversee day-to-day office operations, administrative functions, and accounting activities to ensure the business runs smoothly and professionally
• Own hands-on bookkeeping and financial accuracy, including accounts payable and receivable, invoicing, deposits, payroll coordination, and bank reconciliations
• Record and manage all financial transactions in QuickBooks, ensuring timely and accurate data entry and reporting
• Manage vendor payments, customer billing, and collections, resolving discrepancies and maintaining healthy cash flow
• Prepare monthly financial reports and support budgeting, forecasting, and operational decision-making
• Act as a strategic partner and direct point of contact to ownership, providing operational and financial insights to support business decisions
• Support HR functions including onboarding, employee file management, and internal team communication
• Partner closely with dispatch, call center, warehouse, and field teams to support scheduling, inventory tracking, and day-to-day operations
• Monitor key performance metrics and recommend process improvements to increase efficiency and customer satisfaction
• Build, document, and improve operational, administrative, and accounting processes as the company grows
• Serve as a trusted problem solver and operational leader, stepping in where needed and taking ownership across the business