Operations and Admin Executive (SCALA)

Roles & Responsibilities

JOB RESPONSIBILITIES

Facility Management

• Oversee the maintenance and cleanliness of the academy premises

• Coordinate repairs and maintenance work with vendors

• Ensure all equipment and facilities are in good working condition

Administrative Support

• Assist in organising and scheduling classes, workshops, and events

• Manage registration and enrolment processes

• Maintain accurate and updated student records

Inventory Management

• Monitor and replenish office and classroom supplies

• Keep track of equipment and materials, ensuring availability for classes and events

Finance

• Assist in managing the academy's expense tracking and reporting

• Process invoices, payments, and handle basic bookkeeping tasks

Communication and Correspondence

• Act as a liaison between the academy and students, trainers, staff, and external partners

• Handle incoming calls, emails, and inquiries

Event Coordination

• Assist in planning and executing academy events

• Coordinate logistics, including venue booking, catering, and participant registration

Compliance and Documentation

• Ensure compliance with relevant laws and regulations, including safety standards and licensing requirements

• Maintain accurate and up-to-date documentation related to operations and administration

Team Collaboration

• Collaborate with other departments (e.g., finance, marketing) to support overall academy goals and initiatives.

• Provide administrative support to other teams as needed

JOB REQUIREMENT

• Minimum Diploma in Business / Marketing / Logistics or equivalent;

• Experience in operations and administration roles, preferably in an educational or similar setting

• Proficiency in Microsoft Office Suite

• Strong organizational and multitasking skills

• Excellent communication and interpersonal abilities

• Attention to detail and problem-solving skills

Tell employers what skills you have Licensing Team Collaboration Microsoft Office Microsoft Excel Classroom Multitasking Skills Administration Payroll Inventory Management Attention to Detail Bookkeeping Administrative Support Human Resources Scheduling Catering

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