Operations & Fuel Dispatch Manager

Operations & Fuel Dispatch Manager

• Position Type: Full-Time, Exempt
• Schedule: Primarily Monday–Friday; requires weekend rotation and on-call availability to support 24/7 operations.
• Reports To: President
• Location: Grand Island, Nebraska

Position Overview

The Operations & Fuel Dispatch Manager directs BCI’s fleet, logistics, and petroleum delivery operations. This role is responsible for the strategic, end-to-end management of fuel supply chains, inventory optimization, and team leadership to ensure safe, on-time product delivery. The Manager aligns resources to minimize operational costs, mitigate supply risks, maximize customer satisfaction, and guarantee strict DOT and environmental compliance.

Key Responsibilities

1. Business Leadership & Strategy

• Direct departmental operations to achieve company growth, safety, and efficiency      goals.
• Analyze sales and operational data to identify market trends, revenue      opportunities, and areas for improvement.
• Engage directly with customers to understand core needs, building strong      relationships that boost client loyalty and retention.

2. Fuel Supply Chain & Inventory Management

• Inventory Control: Monitor and manage in-ground fuel storage levels at retail and commercial sites to proactively prevent run-outs.
• Terminal Allocation: Coordinate with fuel terminals, suppliers, and transport partners to track allocations and maintain an uninterrupted product flow.
• Market Adaptation: Respond dynamically to supply disruptions, terminal queues, and product availability challenges.
• Loss Prevention: Track and reconcile fuel variances, delivery discrepancies, and inventory shrinkage across the network.

3. Logistics & Fleet Operations

• Route Optimization: Develop and refine efficient delivery routes to reduce transit costs, optimize fuel burn, and eliminate empty miles.
• Asset Maintenance: Coordinate vehicle maintenance schedules with dispatch to minimize downtime for the specialized fuel-hauling fleet.
• Emergency Response: Resolve rapid-fire logistics disruptions, terminal delays, and driver issues in real time.

4. Financial Oversight & Commercial Acumen

• P&L & Budget Management: Monitor and control direct and indirect fleet expenses, working closely with finance to hit strict margin   and cost targets.
• Resource Optimization: Make data-backed decisions on capital allocation, asset deployment, and scheduling to drive profitability.
• Financial Support: Assist with fuel budgets, accounts payable, and  monthly accruals.

5. Team Leadership & Compliance

• Talent Management: Recruit, train, schedule, and mentor dispatchers and Hazmat-certified commercial truck drivers across all shifts.
• Safety & Regulatory Compliance: Enforce strict adherence to DOT safety standards, EPA environmental rules, and hazardous materials (Hazmat) transport protocols.

Position Requirements

Experience & Education

• Fuel Industry Expertise: 2 to 5+ years of direct experience in fuel delivery      operations, petroleum logistics, or fuel dispatch management.
• Regulatory Knowledge: Deep operational understanding of DOT regulations,      terminal procedures, bulk delivery methods, and Hazmat transport laws.
• Financial Literacy: Proven experience managing or contributing to      financial statements, fuel budgets, and freight/fuel accounting.

Technical & Soft Skills

• Systems  Proficiency: Skilled in specialized fuel dispatch/routing software,      fuel inventory management, fleet tracking/ELD systems, and MS Office.
• Core Competencies: Exceptional crisis communication, multi-tasking, and      tactical problem-solving under tight delivery windows.
• Availability: Flexibility to support a 24/7 petroleum logistics environment, including weekends,      holidays, or on-call shifts as needed.

Licenses & Certifications

• Required: Valid Driver’s License with a clean driving record.
• Preferred: Commercial Driver’s License (CDL) with Tanker and Hazmat endorsements.