Operations & Owners Representative Coordinator

Overview

Oikos CDC is seeking a highly organized, practical, and mission-driven Operations & Owner’s Representative Coordinator to support the coordination, execution, and long-term operational success of affordable housing and community development initiatives, including the Hill Affordable Housing Project in Houston.

This role bridges vision and execution by:

• Coordinating development activities during predevelopment and construction


• Supporting operational and asset management functions after project completion

The ideal candidate is:

• Highly organized


• Relationally strong


• Operationally minded


• Comfortable managing multiple moving pieces across vendors, consultants, contractors, property management teams, and community partners

This role will initially begin as a:

• Part-time or phased position


• With strong potential to grow into a full-time leadership role as Oikos CDC expands

Core Responsibilities

1. Development & Project Coordination

• Coordinate timelines, deliverables, and follow-through across:
  
  
  
  • Consultants
  
  
  • Contractors
  
  
  • Architects
  
  
  • Developers
  
  
  • Vendors
  
  
  
  


• Manage contracts, signatures, documentation, permits, invoices, and project records


• Assist with construction draw coordination and development administration


• Track milestones, approvals, and operational next steps


• Coordinate utility setup, internet services, vendor accounts, and startup activities

2. Financial & Administrative Coordination

• Serve as the primary internal coordinator with Oikos CDC’s accounting/bookkeeping partners


• Organize:
  
  
  
  • Invoices
  
  
  • Receipts
  
  
  • Reimbursements
  
  
  • Vendor documentation
  
  
  • Financial records
  
  
  
  


• Track project expenses, budgets, approvals, and operational costs


• Coordinate communication between operations and accounting partners


• Support financial systems and reporting processes

3. Furnishing, Setup & Launch Coordination

• Coordinate furnishing and operational setup during final project phases


• Assist with:
  
  
  
  • Vendor coordination
  
  
  • Purchasing logistics
  
  
  • Deliveries
  
  
  • Installation oversight
  
  
  
  


• Ensure spaces are operationally ready for residents, staff, and partners

4. Owner’s Representative & Operational Oversight

• Serve as an operational representative of ownership after project completion


• Help monitor onsite operations and vendor performance


• Identify and elevate:
  
  
  
  • Maintenance concerns
  
  
  • Operational issues
  
  
  • Service gaps
  
  
  
  


• Support the long-term operational health and mission alignment of Oikos CDC properties

5. Wraparound Services Coordination

• Coordinate relationships with:
  
  
  
  • Nonprofit partners
  
  
  • Churches
  
  
  • Healthcare organizations
  
  
  • Counselors
  
  
  • Community organizations
  
  
  
  


• Support communication between property management and service providers


• Help ensure resident services and partnerships function consistently


• Support community programming and mission-aligned partnerships

6. Systems & Organizational Operations

• Organize:
  
  
  
  • Files
  
  
  • Contracts
  
  
  • Bids
  
  
  • Permits
  
  
  • Invoices
  
  
  • Operational documentation
  
  
  
  


• Build systems for:
  
  
  
  • Communication
  
  
  • Tracking
  
  
  • Reporting
  
  
  • Project organization
  
  
  
  


• Assist with workflows, meetings, and project updates


• Help establish scalable operational systems for a growing nonprofit

Ideal Qualifications

• Strong organizational and operational coordination skills


• Excellent communication and follow-through


• Ability to manage multiple priorities simultaneously


• Experience in:
  
  
  
  • Real estate development
  
  
  • Property operations
  
  
  • Construction coordination
  
  
  • Nonprofit operations
  
  
  • Hospitality
  
  
  • Asset management
  
  
  
  


• Bilingual English/Spanish strongly preferred


• Comfortable in both office and field environments


• Relationally mature, adaptable, and self-motivated


• Strong problem-solving instincts and operational awareness


• Able to help build systems and structure in an early-stage organization

Structure & Compensation

• Part-time or Full-time, currently phased role initially


• Approximately 20–30 hours/week


• Compensation:
  
  
  
  • ~$30–45/hour 
  
  
  
  


• Strong opportunity to expand into a full-time operational leadership role

What Success Looks Like

• Development projects move forward smoothly and consistently


• Contracts, invoices, draws, and operational tasks are managed reliably


• Property setup and launch phases are coordinated effectively


• Onsite operations align with Oikos CDC standards


• Wraparound services and partnerships function consistently


• Operational issues are identified proactively


• Properties remain healthy, organized, mission-aligned, and well-supported over time