Operations Associate - US Nationwide

At Scale is hiring for the 2024 election cycle! To apply, respond to this job post.

Pay and Benefits

* Operations Associate is a full-time salaried-exempt role, paid semi-monthly, at $6,000 / month

* Travel and accommodation expenses covered when relocating for work

* Cell phone stipend of $100 / month

* Opportunities for growth and advancement

Location and Timeframe

* Location(s) vary based on need

* Relocation to assigned office location required

* Duration of employment through 2024 election cycle

Job Description

We're seeking proactive, highly organized Operations Associates to join our team! In this role, you'll provide key operational support for our field canvassing operations to engage with voters and support Democratic candidates up-and-down the ballot.

Operations Associates work hand-in-hand with our field offices under the direction of the National Operations Director to facilitate day-to-day functional activities, manage complex logistics, and support efficient office operations. Operations Associates are responsible for tracking inventory management, independently navigating vendor solutions, reviewing / completing onboarding paperwork, auditing payroll data and HR reports, and are often called on to assist with special projects as needed. You must be able to anticipate potential operational pain points and proactively problem-solve to succeed in this role.

The ideal candidate is a team player, detail-oriented, excels at communicating effectively across diverse groups, and collaborates cross-functionally across teams. Your ability to thrive in a fast-paced environment, manage multiple tasks, and maintain a high level of organization will be key to your success. Your role involves close collaboration with Field Office Managers to synchronize complex logistics with project objectives, ensuring operations deliver the highest standards of accuracy and efficiency.

Our projects always include strong back-office operational support and strategic guidance. If you consider yourself a "people" or "process" person with a passion for community action, this position is for you!

Responsibilities

* Ensure timely, compliant onboarding of new field staff

* Manage shift vehicle inventory and logistics

* Coordinate staff lodging

* Ensure field offices have necessary supplies and equipment

* Coordinate with vendor partners to ensure organizational needs are met

* Monitor accurate payroll administration for assigned field offices

* Audit staff receipts and documentation submitted for project expenses

* Coordinate facilities and property management tasks, including utilities, Wi-Fi, and key control

* Provide versatile operational support, including transporting materials as needed

Qualifications

* 1-2 years of experience in operations, logistics, or related fields with similar responsibilities

* Knowledge of basic HR principles preferred

* Demonstrated knowledge of payroll and onboarding systems

* Proficient in Google Workspace and Microsoft Office applications

* Commitment to progressive values

* Must have a laptop and smartphone with data service

* Must be able to handle moderate physical activity for multiple hours a day

* Must be able to drive / transport staff as needed

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At Scale, LLC recognizes that continued success requires the highest commitment to obtaining and retaining a diverse staff that provides the best quality services to supporters and constituents. At Scale, LLC strongly encourages diverse candidates to apply and join our team. At Scale, LLC is an equal opportunity employer and our policy is to recruit, hire, train, promote, and administer workforce management decisions based on organizational needs, job requirements, and individual qualifications without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit-based factors.

At Scale, LLC is an award-winning operations, organizing, and political consulting company focused on building services and adaptive solutions from the ground up, including canvassing, petition / signature collection, and voter registration. We provide candidates, campaigns, committees, advocacy groups, and private organizations with public affairs capacity to quickly turn grassroots voices into on-the-ground activism.
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