Operations Coordinator

Position Title:   Operations Coordinator

Status:                 Full-Time, Exempt

Reports To:       Director of Affiliate Relations

Date:                  1/28/2026

Job Summary:

The Operations Coordinator is a true cross-functional operations role that provides organization-wide support to the Chief Executive Officer, Chief Operating Officer, and the Finance, Grants & Scholarships, Affiliate Relations, and Marketing departments. This position ensures efficient daily operations through strong administrative coordination, accurate recordkeeping, timely communication, and proactive problem-solving across the Foundation and its Affiliates.

The role requires exceptional organization, attention to detail, adaptability, and the ability to manage multiple priorities in a collaborative, fast-paced environment. Occasional travel for affiliate meetings, training, and conferences may be required.

Supervisory Responsibilities:

• No supervisory responsibilities.

Duties/Responsibilities:

• Supports the day-to-day functioning of the Foundation by providing broad operational, administrative, and coordination support across all departments.


• Ensure accurate records, timely processing, consistent communication, and reliable follow-through on organizational priorities. This position plays a key role in maintaining internal systems, tracking initiatives and deadlines, supporting financial and program workflows, and assisting with communications and coordination that support Affiliates, donors, partners, and internal staff.

Required Skills/Abilities:

• Proficient with Microsoft Office Suite or related software and the ability to easily learn new software.


• Requires sound judgment, discretion, and the ability to quickly shift focus as needs evolve.


• Success in this position depends on strong organizational skills, attention to detail, proactive problem-solving, and the ability to work collaboratively across multiple functional areas while managing competing priorities.


• Excellent verbal and written communication skills.


• Excellent interpersonal, negotiation, and conflict resolution skills.


• Ability to act with integrity, professionalism, and confidentiality.

Education and Experience:

• A minimum of three years’ office administration experience preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.


• Must be able to lift up to 15 pounds at times.