Operations Coordinator

Position Summary:

Hybrid position -2-3 days in office in Allen, TX

The Physician Practice Operations Coordinator provides administrative and clerical support to ensure the smooth daily operations of a medical group serving patients in nursing homes and assisted living facilities. This is a non-clinical position with no direct patient contact. The role supports providers and management in a primarily remote work environment, with occasional in-office responsibilities.

Key Responsibilities:

• Research and resolve administrative and operational discrepancies to support efficiency.


• Respond promptly to internal requests from providers and management.


• Gather and manage information from internal departments and external contacts.


• Track and follow through on outstanding items and documentation requests.


• Prepare and maintain monthly operational reports and tracking logs.


• Perform other clerical tasks as assigned by management or providers.


• Adapt to evolving responsibilities based on departmental needs and supervisor direction.

Qualifications & Skills:

• Strong organizational and time-management skills with strong attention to detail.


• Proficient in Microsoft Office and general computer use.


• Comfortable with minor troubleshooting of standard office technology.


• Excellent verbal and written communication skills.


• Ability to maintain confidentiality and manage sensitive information appropriately.


• Professional and courteous demeanor in phone and email communication.


• Self-motivated, reliable, and able to work independently in a fast-paced environment.


• Experience with physician scheduling or healthcare administration is a plus.

Additional Requirements:

• Must reside in the Dallas area.


• Must be available for occasional in-office or on-site facility support.


• Regular and punctual attendance is required.